AddressJob Summary:
The Administrative Assistant II will perform general administrative duties including greeting guests, executives and employees, data entry, answering and directing phone calls. This role will order supplies, schedule meetings, maintain conference rooms, work through issue resolution and work independently on other assigned tasks.
Essential Duties and Responsibilities:
• Conducting timecard entry corrections, data entry, opening and closing work orders in PeopleSoft and maintaining timecards for record retention
•Completing general administrative duties including making copies, filing, faxing, scanning, maintaining the visitor log, posting, monitoring, and maintaining training and conference rooms for daily readiness
• Utilizing Microsoft Office to be preparing, maintaining documents, and ensuring supplies are ordered and maintained
• Running and reviewing daily missing time verification reports and accounting for missing time
• Activating customer badges, taking badge photos, requesting badges from facilities, monitoring badge expirations, and controlling employee and visitor badges to ensure appropriate access
• Greeting guests and employees, answering multi-line phone system, routing calls, and providing assistance
• Assisting administrative team with work overflow and acting as backup for vacation and absence coverage
• Performing other duties and responsibilities as assigned
Education and Experience (required):
• High school diploma or equivalent
• Minimum of 3 years of administrative experience
• Valid driver’s license and safe driving history
• Good written and verbal communication skills and very detail oriented
• Ability to be answer a multi-line phone system, demonstrate professional phone etiquette, and work independently
and in a team environment
• Intermediate computer skills (Microsoft Outlook, PowerPoint, Word, and Excel)
• Ability to provide support to various locations, have reliable attendance, and have the ability to work overtime
Education and Experience (preferred):
• Associate degree in Business or a related field
CategoryAdministrative
FunctionClerical / Administrative
Req IDJN -032024-120930
