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Form of workAbout The Research Foundation for SUNY at Binghamton :
Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.
Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Embedded within the University, The Research Foundation (RF) exists to serve SUNY and to capitalize on the scope, scale and diversity of SUNY as an engine of New York State's innovation economy. We are the largest comprehensive university-connected research foundation in the country. The RF is mission focused and serves Binghamton University by providing essential administrative services that enable faculty to focus their efforts on the education of students and the performance of life-changing research. As a private not-for-profit corporation, we support nearly $1 billion in SUNY research activity annually, providing sponsored programs administration and commercialization support services to SUNY faculty performing research in numerous disciplines.
The RF offers a comprehensive benefits package that is a valuable part of our total compensation. Included in the benefits package are comprehensive health, dental, and vision insurance, dependent care and healthcare spending accounts, employer retirement contributions at 7% of earnings, retiree health benefits and more! The RF promotes employee work/life balance through generous paid leave offerings and wellness resources for employees and their families. Employees receive support throughout their career with access to professional development opportunities across campus, college savings plans, access to public student loan forgiveness programs, a tuition waiver program, and much more!
Job Description:
The Binghamton University Student Association is seeking a detail-oriented and highly organized Administrative Assistant to provide essential support to the student executive board
and the Financial Director. As the Administrative Assistant, you will play a crucial role in facilitating the efficient operation of the Student Association by performing various clerical tasks, scheduling, and coordination activities. This role reports directly to the student executive board and requires a proactive individual capable of multitasking in a dynamic student-run organization environment.
Key Responsibilities:
- Clerical Support: Provide administrative support to the student executive board and Financial Director by efficiently handling tasks such as document preparation, data entry, filing, and general office organization. This includes support for annual space allocation, organization re-registration, quarterly business financial reports, and paperwork coordination for the Child Protection Policy.
- Business Inventory: Assist in tracking inventory and placing orders for inventory as needed.
- Scheduling Coordination: Scheduling of interviews for various jobs and the Student Association office staff, ensuring a streamlined and organized process.
- Meeting Coordination: Assist in coordinating meetings for the SA Programming board, executive board, and congress, including room reservations, communication with stakeholders, and meeting preparation.
- Student Office Staff Support: Aid in scheduling student office staff shifts and maintaining a smooth scheduling system for efficient coverage. Provide support in the onboarding process of the executive board.
- Website Updates: Assist in updating the Student Association's website content to ensure accurate and current information is displayed.
- B-engaged System Maintenance: Collaborate with the team to maintain the B-engaged system, ensuring that club and event information is up to date and easily accessible for students.
- Minutes and Documentation: Assist in maintaining accurate meeting minutes and documentation, ensuring timely uploading and accessibility for stakeholders.
- General Administrative Tasks: Undertake miscellaneous tasks as assigned by executive officers and the Financial Director to support the smooth functioning of the organization.
Requirements:
- Associate's Degree or equivalent.
- Strong organizational skills with the ability to perform multiple tasks and adhere to strict deadlines.
- Excellent verbal and written communication skills, including the ability to communicate with various stakeholders.
- Meticulous attention to detail to ensure accuracy and precision in all tasks.
- Proficiency in using office software, including word processing, spreadsheets, and basic web editing tools.
- Effective time management skills to prioritize tasks and meet deadlines in a fast-paced environment.
- Willingness to collaborate with a diverse team of students and staff to achieve common goals.
Additional Information:
Salary: $40,000 - $45,000 Annually. Please note, this position involves a combination of collaborative/in-person and independent work and will require the incumbent to be onsite 100% of the time.
Employee Benefits: The Research Foundation for the State University of New York offers a comprehensive benefits package that is a valuable part of total compensation. This includes medical, dental, vision, dependent care subsidy and other benefits such as SUNY Tuition Assistance. Furthermore, our 10 Perks of Working at the RF provides an at-a-glance view of our top benefits that make us a great place to work.
Research Foundation Commitment to Equal Employment Opportunity
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.
The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.
Binghamton University is a tobacco-free campus.
Application Instructions:
Interested candidates should submit the following:
- Resume or CV
- Cover letter/Letter of Interest
- Names and contact information of three references.
You may add additional files/documents after uploading your resume/vitae.
After filling out the contact information, you will be directed to the upload page.
Returning Applicants - Login to your The Research Foundation for SUNY at Binghamton Careers Account to check your completed application.
Please contact us if you need assistance applying through this website.
URL: www.binghamtonsa.org/
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