Administrative Assistant/ Secretary (3635)

Ocean Bay LLC., a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Administrative Assistant/ Secretary in New York. The successful candidate will use his or her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality.

The Administrative Assistant/ Secretary will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Administrative Assistant/ Secretary will perform other duties as assigned. Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment.

Position Responsibilities:

• Receive and direct visitors and clients, Answer, screen and transfer inbound phone calls;
• Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up;
• Maintain office supply inventories, maintain hard copy and electronic filing system; scan documents into digital case files;
• Maintain monthly motor vehicle files, maintain attendance reports; leave records, trip records and logs. Correct any discrepancies found in reports; Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails;
• Maintain hard copy and electronic filing system, including motor vehicle reports, attendance reports, trip records, logs, etc. Correct any discrepancies found in reports;
• Perform routine audits of databases and files; Maintain database records by ensuring information is up to date and accurate; prepare and maintain physical files;
• Review reports, analyze and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases;
• Assist personnel with timely and accurate submission of required reports; Supports investigations and projects by researching and consolidating information from various data sources/systems;
• Develops spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate;
• Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.
• Performs a range of general administrative support activities;
• Identifies potential problems and solutions through data analysis, reduction, and entry;
• Develops spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate;
• Supports investigations and projects by researching and consolidating information from various data sources/systems;
• Provides technical guidance to other staff members;
• Performs other duties as assigned.

Position Requirements:

• Minimum of Bachelor’s Degree.
• Security Clearance Level: Public Trust
• Must have 3 years of relevant experience working in a professional setting.
• Experience with SharePoint management and computer software programs
• Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Possess knowledge of applying analytic methodologies and principles to address program needs.
• Solid database and data analyst skills required.

Salary Information: $50,000 per year

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Job Type: Full-time

Pay: Up to $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person