Administrative Assistant (Sccc Fort Lauderdale)

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The University of Miami is currently seeking an Administrative Assistant to work at UHealth Ft Lauderdale. The incumbent performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office.
CORE JOB FUNCTIONS

• Supports department and/or department leadership with daily clerical tasks.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars. Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

• Interact and support the Physician and the ARNP/RN to ensure smooth operation of the medical practice to include arranging treatments, scheduling all tests, appointments, procedures, and assisting with arranging consultations to other depts.
• Communicate with physicians, nurses, clinical staff, and patients concerning patient care.
• Obtain prior approvals for office visits and inpatient stays.
• Call prescriptions to pharmacies.
• Schedule patient appointments.
• Triage patient problems and inquiries to the appropriate physician or nurse.
• Schedule patient tests and procedures with ancillary services in UMHC and JMH.
• (Includes lab tests, nuclear medicine studies, x-rays, MRI's, psychosocial, etc.)
• Coordinate physician contact with home health agencies.
• Chemo and radiology authorizations.
• Manage and scan all outside records into online system for physicians making sure all information is available on a timely basis before clinic begins.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High School Diploma or equivalent
Experience:
Minimum 1 year of relevant experience
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
c103