Administrative Assistant I

Columbia Irrigation District

Job Description

Title:Administrative Assistant I

Salary Range: $19.00 to $23.00/hour DOE

Schedule: Full Time (32-40 hours)

Reports to: Office Manager

General Statement of Duties

Administrative Assistant I will provide administrative support to ensure efficient operation of the office. The ideal candidate will possess excellent communication & organizational skills, as well as the ability to multitask and will work well independently. The Administrative Assistant I will be responsible for various tasks including but not limited to:

Responsibilities

1. Answer and direct phone calls in a polite and professional manner.

2. Greet and assist visitors and direct them to the appropriate person if necessary.

3. Generate work orders and maintain LID maintenance records.

4. Manage incoming and outgoing correspondence, including mail, emails, and packages.

5. Assist with basic bookkeeping tasks, such as expense tracking, receipts & inventory costs.

6. Organize and maintain paper and electronic files, ensuring accuracy and confidentiality.

7. Perform general clerical duties, such as photocopying, scanning, and filing.

8. Generate monthly work order reports for Board Meetings.

9. Process completed work orders, timecards & assessment information requests.

10. Establish & maintain effective working relationships with fellow coworkers & patrons.

Qualifications

1. Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)

2. Strong communication skills, both verbal and written.

3. Excellent organizational & time management skills.

4. Attention to detail & accuracy in all work tasks.

5. Ability to sit in front of a computer screen for long periods of time.

Experience and Training

1. High school diploma or equivalent.

2. Minimum 2 years’ experience as an Administrative Assistant or similar role.

3. Bilingual is a plus

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Kennewick, WA 99336: Relocate before starting work (Required)

Work Location: In person