Administrative Assistant - Hybrid

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

** 2 days onsite in Monrovia, CA **

As a successful candidate, you will:

Working with limited supervision, performs diversified, advanced, and confidential secretarial and administrative work. Relieves department head of administrative detail. Uses discretionary initiative & judgment when screening visitors & telephone calls, scheduling appointments & organizing workload to meet established priorities. Requires thorough knowledge of organizational unit policies, personnel, and services. Positive image and professional appearance is a must.

• Organizes & expedites flow of work through administrator’s office; initiating follow up action as appropriate.
• Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.
• Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material
• Schedules appointments & meetings; coordinates meetings & agenda materials. Makes arrangements for meetings/ conferences/travel for department personnel
• Prepares & distributes minutes of meetings
• Establishes, maintains & has frequent access to confidential files, logs & records
• Assists in planning & organizing special projects
• May utilize assistance of lower level secretarial or clerical employees on a project basis
• Other duties as assigned

Your qualifications should include:

• 2 years post high school trade, business, or professional school.
• Experience may substitute for minimum education requirements
• 2-4 years secretarial experience

• Preferred: Bachelor’s degree or basic college courses

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.