Administrative Assistant, Full Time, Grief Center

We pride ourselves on promoting an Excellent Work/Life Balance and Excellent Employee Benefits.

• Health Insurance with PPO (preferred provider organization) or HDHP (high-deductible health plans).
• Dental and Vision Insurance.
• Health Savings Account (HSA) plan (Two Options) with company contributions and long-term investment options.
• Free Employer Health Clinic partnership with Parkview Health (for plan participants).
• Concierge Surgery Center partnership with Wellbridge Surgical, which includes medical plan deductible reimbursement (for plan participants).
• Dependent Care Account.
• Generous Paid Time Off.
• Paid Wellness days.
• Paid Parental Leave for Births and Adoptions.
• 403b Retirement Plan for all employees with free access to a Financial Advisor and a strong Company Match for full-time employees.
• Shift Incentive Pay & Mileage Pay
• Company-provided Uniform allowance.
• Company-provided Basic Life, AD&D Insurance.
• Company-provided Short-Term Disability Insurance.
• Additional term life insurance amounts are available for employees and family members.
• Education Incentives, including tuition discounts with several local Universities.
• Tuition Assistance & Tuition Scholarships.
• A Robust Employee Assistance Program (EAP) program for Employees and household members.
• Free access to the services and programs at the Peggy F. Murphy Community Grief Center.
• A newly remodeled, modern Inpatient Unit.
• Newly built Staff Respite Room in the Hospice Home.
• Multiple employee engagement events per year: Wellness events, Employee benefit fairs, Organization picnics, and Organization holiday events.
• A strong commitment to promoting and advancing employees from within the organization.
• The campus is connected to the Fort Wayne Trails system.
• Discounts at the YMCA and local bank incentives are available.

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  Provide administrative support to the Bereavement Department and Peggy F. Murphy Community Grief Center staff.

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  Experienced personal computer skills.
• Effective written and verbal communication skills.
• Basic knowledge of office equipment and procedures.
• Knowledge of Excel, Word, PowerPoint, and HCHB/Electronic Medical Record Software.
• Must display strong organizational skills, effective time management, and the ability to prioritize tasks.
• Demonstrate accurate skills in proofreading and record-keeping.

• Ability to be discreet and protect the integrity of confidential information.
• High school graduates with secretarial experience or comparable training.
• Must have an Indiana motor vehicle operator’s license and have access to an automobile with current automobile insurance coverage.
• Knowledge of organization policies and procedures

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  Ensure adequate record keeping for Stillwater Hospice Bereavement follow-up, Community Grief Clients, complementary programming, and support groups.
• Record registrations for programs and support groups and report potential attendees to the appropriate facilitator.
• Assist with the scheduling of Grief Counselor bereavement visits.
• Monitor tracking and complete documentation of written correspondence, volunteer phone calls, memorial service invitations, and educational programs.
• Prepare mailings for Stillwater Hospice families, including bereavement letters, memorial invitations, and the final bereavement evaluations.
• Assist in tracking Peggy F. Murphy Community Grief Center client–related data for Stillwater Hospice and Community grief clients reporting back to the appropriate members of Leadership.
• Allocate, organize, and mail out monthly volunteer calls.
• Communicate with bereavement volunteers regarding task distribution and reception desk coverage.
• Offer resource information to bereaved who call in for assistance.
• Assist with bereavement programs, Peggy F. Murphy Community Grief Center events and other public/private events.
• Serve as the point of contact for any external groups utilizing space in the Grief Center and assist on the scheduled training/meeting day.
  Prepare supplies for scheduled grief support groups and programs.
• Maintain inventory of supplies utilized within the Grief Center.
• Adheres to all agency policies and procedures.

• Other duties as assigned.