Administrative Assistant - Front Office

Position Purpose: Performs a range of administrative and office duties to support the overall team functions of the company.

Principal Duties:

Operates switchboard – answers and fields phone calls

Welcomes visitors and coordinates customer and vendor visits within VTI

Files orders and purchase orders, pulls orders for order entry and maintains filing cabinets by archiving older files

Makes travel reservations for employees (Flight, Hotel, Car)

Coordinates luncheons for customers and VTI staff

Schedules the conference room and keeps it and the foyer tidy

Oversees both break rooms for cleanliness; launders and restocks break room towels weekly

Prepares the Kitchen Duties Cleaning Schedule for front and back kitchens

Performs inventory check, purchases and maintains active listing of cleaning supplies, office supplies and printer cartridges

Processes incoming and outgoing mail, prepares checks for deposit, pulls files to match invoices

Insures fax machine and copier machines are serviced and kept in working order

Assists employees with copying reports, binding training manuals, and provides general office support

Maintains and updates listings of VTI personnel, telephone extensions, and emergency contacts

Assigns Return Merchandise Authorization numbers

Collects and enters time for technical departmental personnel

Performs other clerical and administrative tasks as assigned by supervisor

General Requirements

Associate’s Degree in Business or equivalent

Eight to ten years of office experience

Trained in office procedures and use of office equipment

Knowledge of Windows, Microsoft Office, specifically Word and Excel

Acute attention to detail

Ability to communicate accurately and clearly both orally and in writing

Demonstrates a pleasant and professional telephone manner

Maintains professionalism, discretion, and focus. Goal oriented, multitasker, willing to help others, follows directions and is proactive when working independently or with others

Pay Rate and Benefits:

A competitive compensation is offered commensurate with experience

Health and Vision plan with a Health Savings Account all funded in part by employer contributions

401(k) with a generous company matching program (eligible after 1 year of full-time employment)

13 PTO days, increases after 5 and 10 years of service

11 paid holidays

Flexible work schedule after 1 year of service

On-site swimming pool, racquetball court, and workout facility

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Oak Ridge, TN 37830: Relocate before starting work (Required)

Work Location: In person