Administrative Assistant - Franklin County

POSITION SUMMARY:

 The Administrative Assistant is responsible for supporting the work of the Domestic Violence and Sexual Assault Unit (18.75 hours/week) and handling all administrative responsibilities related to cases arising out of the Franklin Juvenile Courts (18.75 hours/week).

DUTIES & RESPONSIBILILTIES:

DOMESTIC VIOLENCE AND SEXUAL ASSAULT UNIT - Supervisor: Director of Domestic and Sexual Violence Projects 

      Assist with communication and preparation for all unit meetings;  

      Collect meeting attendance and distribute meeting minutes;

      Review DVIP Information Sheets and input data into Access Data Program;

      Collect data sheets and input data into Access Data Program;

      Create reports for DVIP and HRT grant progress reports and grant applications;

      Review case information for new high-risk offender referrals; 

      Prepare layout and design of law enforcement newsletter, assist in writing sections, and collect articles/information as assigned by Director of Projects;

      Provide administrative support as needed for DVIP Coordinator and High-Risk Team; 

      Complete ongoing maintenance and updates of current unit brochures and outreach materials;

      Assist with outreach events organized by DA's Task Force on Domestic & Sexual Violence; 

      Provide administrative support for outreach programs;

      Assist Director of Projects in any grant application, and

      Perform other tasks as they arise such as order supplies, troubleshoot equipment problems, and update email lists.

 FRANKLIN JUVENILE COURT ADMINISTRATION - Supervisor: District Court Administrative Supervisor

      Initiate, modify, update, and dispose of juvenile cases within DAMION; 

      Request, organize, categorize and produce/deliver discovery to defense counsel for juvenile court cases; 

      Participate in DAMION user group meetings; 

      Provide assistance as needed to Franklin District Court Administrators; and

      Perform any other administrative duties as requested by the Juvenile Justice Unit Chief and Director of Operations.

      Associate's degree 

      Highly organized

      Ability to multi-task  

      Knowledge of administrative and clerical procedures

      Knowledge of computers and relevant software applications

      Ability to communicate clearly, effectively, and patiently in-person and on the phone to a diverse population

      Must be able to demonstrate professional discretion and maintain confidentiality at all times

      Bilingual Spanish fluency strongly preferred.