Administrative Assistant For Occupational Therapy

Salary: $34,600.00 Annually
Location : St. George 84770, UT
Job Type: Full-Time Staff
Job Number: 24CLS954-1
Division: College of Health Sciences
Department:Occupational Therapy
Opening Date: 03/06/2024
Closing Date: 3/24/2024 11:59 PM Mountain
Position Announcement
Provide administrative support to the Occupational Therapy Department in coordination with the Support Specialist for the Occupational Therapy (OT) Doctoral Program. Oversee daily operations of the department, and assist students in registering for program courses. Assist faculty with their clerical needs, including applicable grants to the department; supervise paid student staff. Work with University offices and support the Dean's office, as necessary. Additional information about the department and program offerings can be found online at /.
Responsibilities

• Support the Chair of the Occupational Therapy (OT) Department, its faculty, advisors, and students. Part of this support involves assisting with grant management, due to related grants associated with Occupational Therapy.
• Assist in greeting public, answering phones, receiving messages, distribute mail, and directing students/visitors to proper areas/offices on campus.
• Assist OT Department Chair and Support Specialist in record management and bookkeeping; assist with budget requests, and assist faculty with administrative needs, as requested.
• Assist in preparing and tracking purchase requisitions, travel authorizations, and other University forms and processes, as needed.
• Set up, organize, record, and distribute minutes from department meetings.
• Oversee timecard processes from initial appointments to timely submission of timecards.
• Supervise hourly employees (work-study, regular student, regular hourly).
• Maintain and oversee inventories of equipment and supplies for department.
• Maintain proficiency in use of school database systems: Banner, Crystal and ARGOS.
• Assist department chair and/or faculty with department grant clerical work, as needed.
• Work with the Academic Fieldwork Coordinator and Capstone Coordinator in site procurement, scheduling, and communication.
• Ensure that board certification and licensure credentials are on file for all clinical educator personnel and community partners.
• Liaise with clinical and community sites to monitor student compliance with internship requirements.
• Perform other duties as assigned.

Qualifications

• High School Diploma/GED, plus vocational or technical training, required. Associate's degree, or vocational/technical training, preferred.
• At least two years' related office experience required.
• Good organizational and financial record keeping and book keeping skills.
• Ability to use Microsoft Office (word processing, spreadsheets, email) and University operating system (Banner).
• Knowledge of English grammar, punctuation, and correspondence forms; appropriate receptionist/phone skills.
• Knowledge of office equipment use.
• Ability to properly represent the division dean, department chair, and faculty in exercising good human relations skills. Ability to maintain confidentiality.

Supplemental Information
POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time classified staff (overtime-eligible) position. Annual salary of $34,600. Excellent benefits package included that begins on start date; includes medical, dental, vision, employee assistance and wellness programs, life, disability, retirement, undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See under "Benefits Summary" for more details.
ELECTRONIC APPLICATION PROCEDURES: Application review begins March 25, 2024. Submit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.
ABOUT THE UNIVERSITY: Utah Tech University is an open, inclusive, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our university is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities.
Utah Tech University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 250 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action within its employment programs and activities. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University's non-discrimination policies:

• Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury - , HCC 579, 435-652-7747.
• Deputy Title IX Coordinator: Jennifer Larimore - , 435-652-7731.

For further information regarding non-discrimination, please visit or contact:

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights, , 800-421-3481.
• U.S. Department of Education, Denver Regional Office, , 303-844-5695.

The University provides key institutional information regarding Academics, Campus Safety, Student Services, Employment Laws, and other requirements per the Higher Education Act and other consumer information requirements to prospective students, students, UT employees, and prospective employees online at and
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.
Click here to visit https://humanresources.utahtech.edu/employee-benefits/ to learn more about the wonderful benefits available to you as a Utah Tech employee!
Highlights from Utah Tech's benefits package include:

• 14.2% retirement contribution, paid 100% by the employer (no match required), vested on day 1 of full-time employment;
• Regular undergraduate tuition waiver (paid at 100%) for employee, spouse, and unmarried dependent children to take courses at Utah Tech;
• Full medical, dental, and vision plans, with low employee-paid premiums, that begins on day 1 of full-time employment;
• Flexible Spending Accounts or Health Savings Accounts available;
• Employer-paid basic life insurance & disability insurance coverage from day 1 of full-time employment;
• Generous staff leave accruals, plus 12 paid holidays per calendar year.

01
The following attachments are required to apply for this position. The size limit on a single attachment is 5 MB. You may attach up to 10 attachments. If you do not submit all of the required documents, your application may not receive full consideration. You will not be able to edit or add to your application once it has been submitted.Cover Letter Resume Contact information (including email) for three professional referencesHave you uploaded these documents?

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• No

02
Which pronouns do you use? Check all that apply.

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03
Do you currently have at least two years of experience as listed in the job announcement?

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04
Do you currently have a High School Diploma/equivalent GED, plus some college coursework, as required in the job posting?

• Yes
• No

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