Administrative Assistant For Alternative Education And Communications

Job Title:Administrative Assistant for Alternative Educationand Communications
Reports to: Director for Communication Services and Campus Principal
Dept.: Communications and Marketing Services
Exemption Status: Non-Exempt
Pay Grade: CP8
Calendar: 226
Primary Purpose:
Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.
Qualifications:
Education/Certification:

• High School Diploma or GED
• Bilingual required

Experience:

• One to three years of secretarial experience, preferably in a public education environment
• Proficient in Word and Excel
• Proficient with budgets and numbers
• Organizational skills
• Excellent verbal and written communication skills
• Access to vehicle and ability to drive

Special Knowledge/Skills:

• One to three years of secretarial experience, preferably in a public education environment
• Proficient in Word and Excel
• Proficient with budgets and numbers
• Organizational skills
• Excellent verbal and written communication skills
• Access to vehicle and ability to drive

Major Responsibilities and Duties:

• Assist with event planning, billing, and sponsorship collections
• Assist the principal of the alternative campus with meeting schedules, parent conferences, translations, and intake of students
• Collect, organize, copy, and bind all materials for meetings and distributes to team members and other appropriate staff
• Assist the Webmaster/Graphic Designer as needed
• Prepare written correspondence forms, schedules, or reports using current technology
• Schedule meetings and appointments and maintain a calendar for the department
• Attend meetings and take minutes or notes
• Assist the department as needed with processing invoices and board document preparations
• Receive incoming calls, take reliable messages, and route to the appropriate staff
• Maintain physical and computerized files including inventory of maintenance and campus materials and equipment, budgetary items, and office communication
• Monitor department budgets and prepare budget amendments
• Process purchase orders, payments, and other financial documents according to district guidelines
• Process and maintain contracts for department services
• Compile, maintain, and file all reports, records, and other documents required in the department
• Sort, distribute and/or deliver mail and other documents
• Maintain confidentiality
• Maintain professional appearance and demeanor when dealing with district staff and the general public
• Perform other duties as assigned
• All duties must be peformed on site

Supervisory Responsibilities:
None
This job description describes the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Employee: Date
Reviewed by: Date
Little Elm ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the District does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.
El Distrito Escolar Independiente de Little Elm no discrimina a ningún empleado o candidato a empleo por razón de raza, color, religión, sexo, nacionalidad, edad, incapacidad, estatus militar, información genética o de cualquier otra razón prohibida por ley. Además, el distrito escolar no discrimina a ningún empleado o candidato a empleo que actúe oponiéndose a ese tipo de discriminaciones o que participe en la investigación de una queja relacionada con alguna práctica discriminatoria en la contratación. La toma de decisiones respecto a una contratación se hará en función de las calificaciones, experiencia y habilidades del candidato.