Administrative Assistant - Elementary/ Middle School

FUNCTION:

Serve and provide administrative support to the students, teaching staff, community members, parents, school counselor, assistant principal, and principal.

QUALIFICATIONS:

High School diploma or general education degree (GED) and at least one year of previous office experience. Preferred candidates will have a background in or the ability to learn finance.

Clerical duties shall include but not limited to:

• Serve as primary receptionist for visitor, teacher, vendor, parent, and community member inquiries.
• Manage the office counter where help is being sought.
• Provide primary assistance for answering phone calls, responding to inquiries, directing the inquiry accordingly, providing directions, and assisting teachers and visitors.
• Screen inquiries by directing calls and questions to the appropriate source.
• Provide assistance to District Office Administrative Assistant as directed.
• Enter courses and schedules into Infinite Campus
• Print schedules for staff and students
• Print reports as needed by administration
• Create and organize teacher folders
• Input Data into Infinite Campus
• Provide attendance information to the Assistant Principal and Principal
• Sort and distribute mail daily.
• Assist with teacher and other office staff requests as needed.
• Perform other duties as necessary.

Arrange Substitute teachers:

• Process teacher request forms; review teacher schedules and contact individuals from the substitute list.
• Update sub calendar and substitute list with current subs and those subs not available.
• Provide updated copies of the substitute list to the Assistant Principal and Principal.
• Track sub information for payroll purposes

SUPERVISORY RESPONSIBILITIES:

• Students who may be in the health room

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

LANGUAGE SKILLS:

Ability to read, write and comprehend instructions, short correspondence, and memos. Ability to write routine reports and correspondence, as well as use appropriate software for student assessment. Ability to effectively present information in one-on-one and small group situations to staff, parents, students and administrators.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed but basic written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Demonstrated ability to operate a personal computer and related software. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

The staff member serves as a positive role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings. In particular, it is each staff member’s responsibility to help instill in students the belief in and practice of ethical principles and democratic values.

The staff member should be punctual and have regular attendance.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear. The employee is occasionally required to walk and stand. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in typing. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range. The employee continuously is interacting with the public, staff and students. The employee frequently will be required to meet multiple demands from several people.

The employee shall remain free of any alcohol or illegal substance in the workplace through his/her employment with the District.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Job Type: Contract

Pay: $16.00 - $17.92 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Retirement plan

Schedule:

• Monday to Friday
• No weekends

Education:

• High school or equivalent (Preferred)

Ability to Relocate:

• Elkhart Lake, WI 53020: Relocate before starting work (Required)

Work Location: In person