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SalaryOUR SCHOOL
The Governor’s Academy, the oldest boarding school in New England, inspires and engages inquisitive students in ninth through twelfth grade. Our 456-acre campus is located thirty miles north of Boston and five miles south of Newburyport, a classic New England coastal town. Govs has approximately 400 students and 200 employees.
Govs faculty and staff are committed to creating and cultivating an intentionally diverse and inclusive community that allows students to learn from each other’s unique backgrounds and experiences, discover their passions, use their unique voices, and achieve academic and co-curricular excellence. We welcome applications from candidates of all backgrounds.
Adults in our community are professionals who appreciate individuality, collaboration, and service to others all so that we can go far together.
POSITION SUMMARY
The Administrative Assistant will manage the main office while supporting the Dean of Students office and Dean of Multicultural Education; supervised by the Dean of Students. The ideal candidate will be a professional, self-motivated, and detail-oriented individual with excellent organizational and customer service skills.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Dean of Students:
Assist the Dean of Students, Associate Dean of Students, Dean of Ninth Grade/Director of Student Activities, Director of Affective Education/ Dean of Tenth Grade
Manage the calendar of the dean of students, keeping it free of scheduling conflicts.
Manage deans’ team budget
Partner with the Dean of Students with the management of REACH Software
Oversee daily attendance, including creating reports that detail absences and patterns of absences that given to the dean of students daily.
Assist the Dean of Students with the opening of schools for students
Record keeping and filing regarding student discipline, discipline mailings, and student files
Manage special absence applications and forms
Update all office forms and information
Manage all student travel
Coordinate logistics for speakers and conferences
Other duties as needed
Dean of Multicultural Education:
Assist in maintaining the appointment calendar for the Dean of Multicultural Education
Manage budget
Manage all arrangements for student and employee events, Conferences, and travel
Schedule internal and external meetings
Assist the Dean of Multicultural Education with the utilization of the Access Fund.
Coordinate ICO (Inter-Cultural Organization) letter process and attendance
Other duties as needed
Main Office (under the direction of the Dean of Students):
Maintain all aspects of the main office including day-to-day operations, hiring, training, and schedule of Main Office evening staff
Manage Main Office budget
Manage the main office equipment and supply needs - mailings, copiers, etc.
Maintain phone system with main office needs
Answer all incoming calls, screening, transferring, and taking messages, as necessary
Sort and distribute all incoming mail, and meter outgoing mail; prepare monthly metered mail expense reports; maintain and order supplies for mail meter
Order supplies for Federal Express registered, and other special mailings
Review REACH to make sure students are coming and going promptly and have the right driving permissions for Senior Leaves
Maintain log and distribute keys to school vehicles and school buildings
Take utmost care to maintain and protect the confidentiality of the Head of School’s Office and for student files that are located in the Main Office; maintain records and correspondence regarding all cases of student discipline
Maintain records regarding adult coverage of the dormitories
Maintain records regarding on-call drivers for the Health Center
Other duties as needed
QUALIFICATIONS
Bachelor’s degree preferred
5-7 years of experience
The ability to effectively present information to students, parents, and school administrators in writing and orally
Discretion and the ability to handle confidential and sensitive matters appropriately
State-of-the-art computer skills; Google Suite, and Microsoft Office applications; previous experience using enterprise management systems like Veracross and REACH preferred;
Ability to effectively multi-task while working in a highly organized fashion
An open and collaborative work style
A high level of integrity and a strong work ethic
Participates in professional development as related to justice, equity, diversity, and inclusion work.
Must be able to work collegially; must be committed to working in a diverse community and have the ability to communicate effectively with diverse populations.
Successful completion of a criminal records background investigation
SUPERVISION RECEIVED
This position reports to the Dean of Students.
HOURS
7:30 am - 4:00 pm and subject to change. Full-time, non-exempt position.
BENEFITS
Benefits are available with this position.
PHYSICAL DEMANDS
Occasional lifting, bending, and climbing stairs.
Frequent talking, listening, walking, sitting, and standing.
Ability to perform multiple concurrent tasks and function in a fast-paced working environment.
WORK ENVIRONMENT
The successful candidate will be flexible, enthusiastic, hardworking, and responsible, and will enjoy a very busy work environment in which he or she will meet many people on a daily basis. The Governor’s Academy is a non-smoking campus.
