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SalaryPosition Number 7047 Posting Number S3479 State Role Title Administrative and Office Specialist III Position Type Wage Position Status Part Time FLSA Status Non-Exempt: Eligible for Overtime College/Division College of Business Department 100395 - MBA - Information Security Pay Band 3 Pay Rate Hourly Specify Range or Amount $22.00 Is this a JMU Only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No
Position Summary Information
General Information
The College of Business at James Madison University seeks to hire three part-time administrative professionals to provide support to full-time administrative professionals, faculty, and academic programs. These positions will work approximately 20 hours per week during the academic year, and are not anticipated to work during summers. Hours are flexible between 8am and 5pm. Part time administrative professionals will work together to ensure core business hours, defined as 9am – 3pm, Monday through Friday are covered.
Duties and Responsibilities
The successful candidates will help manage the administrative office for the Academic Unit Heads as well as full- and part-time faculty within the College of Business.
Duties include, but are not limited to, training and supervising graduate and undergraduate student employees, preparation of mass examinations, maintenance of course files, providing assistance with hiring new faculty, creating enrollment queries and other reports as needed. The successful candidates will manage class entry and course registrations for both departments and provide accurate reporting of Association to Advance Collegiate Schools of Business (AACSB) database material. Additional duties include the preparation of state and foundation travel authorizations and travel reimbursements and general correspondence. Some event planning will be required.
Duties include, but are not limited to, training and supervising graduate and undergraduate student employees, preparation of mass examinations, maintenance of course files, providing assistance with hiring new faculty, creating enrollment queries and other reports as needed. The successful candidates will manage class entry and course registrations for both departments and provide accurate reporting of Association to Advance Collegiate Schools of Business (AACSB) database material. Additional duties include the preparation of state and foundation travel authorizations and travel reimbursements and general correspondence. Some event planning will be required.
Qualifications
Required Qualifications:
- Professional demeanor, confidentiality and excellent customer service skills are essential
- Strong organizational skills
- Ability to work fluidly in a dynamic environment
- Proficiency in Microsoft Office processes are essential, particularly Excel
Additional Considerations:
- Knowledge of PeopleSoft (Student Administration)
- Experience with creating and interpreting queries
- Experience with event planning for departmental/board events
Condition(s) of Employment
These are part-time wage positions and are not eligible for benefits.
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
Posting Detail Information
Posting Date
01/22/2024
Beginning Review Date
01/30/2024
Closing Date
Open Until Filled
Yes
Proposed Starting Date
02/01/2024
EEO Statement
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
Reasonable Accommodation Request
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.
Annual Security and Annual Fire Safety Report
Notice of Availability – Annual Security and Fire Safety Report
The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.
The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.
The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically
You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.
The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.
The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.
The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically
You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.
Minimum Reference(s) Required
3
Quick Link for Direct Access to Posting
https://joblink.jmu.edu/postings/16153
Additional Posting Information
