Administrative Assistant

Duration: 6 Months

Location: Santa Clara, CA 95050

Qualifications:

• A bachelor's or associate’s degree related to the role strongly preferred.
• At least 5 years of administrative support experience required
• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together.
• Regular, reliable attendance
• Work productively and meet deadlines timely.
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines..
• Work overtime and weekends as required.

Description:

Currently looking for a proactive Administrative Coordinator to support our growing demands. Office administration support duties may include: maintaining office systems, supplies, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
• Collaborating with and supporting team members, working on key projects and initiatives
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
• Managing key expense reports, invoicing and purchasing card transactions
• Tracking budgets and preparing related reports for team and company use
• Managing and scheduling inter-group and cross-company meetings involving department staff

Company Info:

Our client is one of the leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast.

JOB-10037821

GFCLW