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Form of workJob Description
This position provides administrative support of a technical/functional and confidential nature for a major function and/or one or more departments.
Typical Duties
Typical Duties
- Compiles reports and analyses, drawing data from a variety of sources, including own in-depth knowledge of the organization.
- Designs or coordinates the production of presentations and projects involving the use and/or understanding of word processing, database and/or graphics software.
- Composes and types correspondence, documents, reports, and/or presentations for others using advanced skills in word processing, database, and/or graphics software. Proofreads documents created by others. May record minutes of meetings and type for distribution.
- Responds to inquiries from internal/external customers in a positive manner and provides initial problem solving and process integration. Screens calls and visitors.
- Sorts and distributes mail.
- Duplicates material and orders office supplies and maintains the inventory.
- Provides administrative/clerical services involving work of a technical/functional and confidential nature. Organizes events for the department/organization as needed.
- Organizes, maintains, and purges files. Enters data as requested.
- Processes check requests, expense reports and timesheets using proprietary software packages.
- Maintains appointment calendars, arranges travel, schedules reservations and compiles expense statements.
- Compiles budgets/reports and distributes same. Assists in identifying project/budget accounting errors and follows through to correct errors.
- Assists in preparing contracts/agreements, purchase requisitions, requests for services and ensures proper information is recorded for each entity.
- Develops, modifies and updates office procedures.
- 0 to 5 years of experience.
- Proficiency in using proprietary software such as financial tracking, invoice payment, time reporting and customized technical/functional software for supported departments.
- Proficiency in the use and application of computer programs: word processing, financial spreadsheets, e-mail programs, presentation and database.
- Good math and writing skills, including spelling and grammar.
- Effective oral and written communication skills.
- Effective analytical and problem-solving skills.
- Effective multi-tasking skills.
- Good organization skills, including proficiency in developing clear and concise work papers.
- Employees must be able to perform the essential functions of the position, with or without an accommodation.
