Administrative Assistant

include the following. Other duties may be assigned.

1. Answers multi-line telephone system, takes accurate messages, and screens and directs telephone calls for management in a professional manner.

1. Processes incoming and outgoing mail on a daily basis distributing mail to all employees.

1. Composes, prepares and proofreads correspondence, office emails or memos and reports on computer and maintains confidentiality when required.

1. Designs and implements forms for use within office by applying knowledge of software applications, and update as needed.

1. Creates and maintains proper response letters on computer for various incoming correspondence.

1. Maintains files in an organized and accessible manner to include updating information, creating new filing systems as needed.

1. Provides administrative support/help when needed or requested.

1. Maintains an organized office calendar and notifies staff of meetings and appointments as needed.

1. Completes travel arrangements to include accommodations, transportation and a prepared itinerary.

1. Reports inventories to Office Manger and orders office supplies and equipment as directed.

1. Operates standard office equipment efficiently to include:

• multi-line telephone

• computer with printer

• photocopy machine

• fax/scan to email 

• calculator

• email

1. Performs other related duties as assigned.

1. Helps schedule all maintenance appointments including helping trouble shoot problems incurred with office equipment.