Administrative Assistant

Job Title: Administrative Assistant

Location: St. Francis Retreat House, Easton, PA

About Us: St. Francis Retreat House is a serene and welcoming center dedicated to providing individuals with a peaceful environment for reflection, relaxation, and personal growth. Nestled in the heart of the Lehigh Valley, our retreat house is committed to offering transformative experiences for our guests. We are currently seeking a detail-oriented and organized Administrative Assistant to join our team and contribute to the seamless operation of our retreat house.

Job Summary: As the Administrative Assistant, you will play a key role in supporting the day-to-day administrative operations of St. Francis Retreat House. You will work closely with various teams to ensure the smooth functioning of administrative tasks, assist in event coordination, welcome guests, coordinate meetings and contribute to maintaining the positive and tranquil atmosphere that defines our retreat house.

Responsibilities:

Administrative Support

• Provide administrative support to the retreat house staff and management
• Manage and organize office files, documents, and records
• Handle incoming calls, emails, and inquiries, directing them to the appropriate personnel

Event Coordination

• Assist in the coordination of retreats, workshops, and events hosted at the retreat house
• Serve as a liaison with guests and event organizers to ensure all logistical details are in place.
• Support event preparation, including room setup, materials, and participant accommodations

Calendar Management

• Maintain and update calendars for retreat house activities, appointments, and events in conjunction with the Executive Director and Retreat Coordinator
• Coordinate schedules for staff, guests, and external partners as needed.

Guest Services

• Greet and assist guests upon arrival, providing a warm and welcoming environment
• Respond to guest inquiries, handle reservations, and assist with check-ins/check-outs

Communication

• Communicate effectively with team members and external stakeholders.
• Assist in drafting and proofreading communications, including newsletters and announcements.

Office Supplies and Inventory

• Manage office supplies and place orders when necessary.
• Maintain an organized inventory of retreat house materials and resources.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to draft basic professional documents and email communication
• Proficient in Microsoft Office Suite including word, excel, power point, and outlook calendar.
• Customer service-oriented with a friendly and professional demeanor.
• Ability to maintain confidentiality and handle sensitive information.

Education and Experience:

• High school diploma; additional qualifications and prior experience in office administration or a related field are a plus.
• Previous experience in hospitality, retreat centers, education or a similar setting is desirable.

Applications: If you are passionate about providing administrative support in a tranquil and meaningful environment founded in Franciscan values and philosophy, we invite you to submit your resume and a cover letter explaining why you are a suitable candidate for this role. Please send your application to DONeill@stfrancisretreathouse.org. (Denise O’Neill, Executive Director of the St. Francis Retreat House)

Application Deadline: Position is open until filled. Priority consideration will be given to applicants who submit a resume and cover letter by February 26, 2024.

St. Francis Retreat House is an equal opportunity employer and values diversity. We encourage all qualified candidates to apply.

Job Types: Full-time, Part-time

Pay: $15.00 per hour

Expected hours: 10 – 15 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Easton, PA 18045: Relocate before starting work (Required)

Work Location: In person