Administrative Assistant

Project Overview

This is a 12-month assignment working full-time, on-site in Albany, NY paying $23-28/hour

This is an administrative support for an Energy Laboratory, with a simulation and testing facility.

Job Functions & Responsibilities

• Pre-registering Visitors Gathering the information needed to register individuals and sending to Security in advance of visit, and completing any additional paperwork that might be needed for visitors/visits

• Preparing arrangements for events including: arranging catering, meeting the delivery person & escorting them through the building, setting up the food, cleaning up

• Setting up the conference room/NOC for meetings, adding tables and chairs, setting up the screens

• Coordinating necessary/appropriate contacts for assistance

• Putting up new signs around office ProCard Monthly Statement

• Conference/Event Registrations/Professional membership Trainings

• Office Supplies, Enter purchase requisition and work with business unit internal processes to deliver the PR to SSM

• Generate expense reports Office

• Coordinate/request general office IT maintenance and support requests via Zen Desk

• Coordinate/request any supported maintenance Zen

• Primary contact for fleet car arrangements, such as notifications if care needs to be moved, if someone parks in the wrong spot

• Primary contact for office for any general questions or issues

• Work with Tenant Relations Office to update the Tenant List Annually to confirm list of access badges to be renewed for following year

• Notify Access Control, collect and return ID badges for anyone who no longer needs access

• Campus Liaison between Security, Mailroom and maintenance for deliveries, repairs, etc.

• Assist with onboarding New Staff with Security, IT, Orientation, Safety Training etc

• Office/Email Notifications for general need-to-know correspondence

Skills

• Excellent personal computing skills, including proficiency with spreadsheets, word processors, databases, and project management software; • Excellent interpersonal skills; good written and verbal communication skills; • Ability to work as part of a high-performing team; • Demonstrated high level of personal motivation, foresight, and good judgment; • 5 years of prior experience working as an Administrative Assistant • Preferably experience working in utilities or other related industry

Education & Certifications

• High school diploma

https://www.madisonapproach.com/career/?rpid=kbpVw9jfA90

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