Administrative Assistant

Description

Introduction

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Administrative Assistant today with North Texas Division Office.

Work schedule: Monday - Friday, 8:00 am - 5:00 pm

Benefits

North Texas Division Office, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
  

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Come join our team as a(an) Administrative Assistant. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!

Job Summary and Qualifications

Under the direct supervision of the Division Office Manager, this position provides administrative and secretarial support for service line vice presidents and the department. In addition to the general responsibilities of an Administrative Assistant, this position also requires front desk responsibilities. This includes greeting visitors, answering phones, handling inquiries, and directing incoming calls or visitors to the appropriate person. Independent judgment is required to plan, prioritize, and organize a diversified workload. 

What you will do in this role:

• Manage front desk

• Manages calendars, schedule meetings, and coordinates appointments for Vice Presidents.

• Work schedule: in-office, Monday through Friday from 8am to 5pm.

• Provides general administrative support to the department as required.

• Orders supplies for the department as needed, ensuring adequate stock levels.

• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. as requested by the Vice President or other department members. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

• Works independently and within the team on special nonrecurring and ongoing projects.

• Handles confidential information and non-routine information and explains departmental policies when necessary.

• Acts as a liaison with other departments, facilities and outside agencies, including high-level staff such as CEOs, COOs, CMOs, CFOs, CNOs, etc.

• Answers phones for the Vice President and the department. Takes messages or fields/answers routine or non-routine questions. Works in cooperation with other Executive Assistants to cover phones.

• Sorts and distributes mail for all department members.

• Organizes and prioritizes large volumes of information and calls. Responds to regularly recurring requests for information.

• Maintains contact lists for the Vice Presidents.

• Schedules and organizes complex activities such as meetings, travel, conferences and reimbursement reports

• Other duties as assigned.

What qualifications you will need:

• 3 to 5 years of proven experience as an Administrative Assistant or in a similar role.
• Work requires attention to detail in composing, typing and proofing materials.· Must have strong working knowledge of Microsoft Office (Word, Outlook Calendar, Excel, OneNote, Power Point, etc.)

• Excellent communication and interpersonal skills.

• Bachelor's degree preferred.

• High School Graduate / GED. 

Medical City Healthcare strives to deliver excellence. We are committed to the care and improvement of human life. We provide the highest quality, cost-effective healthcare in the communities we serve. Medical City Healthcare is one of the North Texas region’s largest and most comprehensive healthcare providers. We have 16 hospitals, 5,000 physicians and more than 17,000 employees in Dallas-Fort Worth. Medical City Healthcare is the only healthcare system in North Texas with an adult and children’s hospital on the same campus. We are a part of HCA Healthcare. HCA Healthcare includes 185 hospitals in the United States and England. Medical City Healthcare has six hospitals that are Magnet® recognized by the American Nurses Credentialing Center Magnet Recognition Program®. We have been recognized by Texas Monthly as a Best Companies to Work for in Texas. HCA Healthcare has been named to LinkedIn’s 2021 Top Companies list of 50 best workplaces to grow your career.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

 

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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