Administrative Assistant

Cope Salt is looking to hire a friendly and self-motivated Administrative Assistant to assist the company in many areas. Depending on the candidate, position could be part-time or full-time, 30-40 hours/week.

Essential Job Functions

• Interact with customers by placing orders, providing updates on shipping and solving problems
• Daily customer invoicing including preparing invoice with appropriate pricing and distributing invoice to customer
• Follow up with customers who have past due balances to facilitate payment
• Maintain accounting system to automatically deliver invoices according to customer requirements
• Collate and file invoices
• Maintain open order wall for drivers
• Fulfill customer special requests
• Maintain SDS sheets for all products
• Maintain and distribute Certificates of Insurance to customers as needed
• Set up customers in Accounting System and CRM as needed
• Maintain tax exemption certificates for all tax exempt customers
• Complete monthly truck mileage reports
• Order office supplies
• Cash drawer responsibilities (prepare bank run slips, count drawer down, make sure money matches, keep adequate change available, match retail slips)
• Daily processing of customer credit cards
• Service customers/vendors visiting front office
• Assist with maintenance of customer information in CRM (fix bounces, update information etc.)
• Maintain service records for customers including coordination of annual tank cleanings
• Update pricing in Quote Calculator tool
• Other duties for any of the affiliated companies as assigned.

Qualifications

• Detailed analytical abilities (bookkeeping/accounting experience a plus)
• Friendly and personable
• Works well as a team member
• Strong computer skills and ability to learn new concepts/software
• Self-motivated to stay on task
• Ability to work independently and driven to achieve desired results
• Some bookkeeping experience a plus

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Types: Full-time, Part-time

Pay: $20.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: In person