Administrative Assistant

Program Support Assistant / Administrative Assistant

Securityhunter, Inc. - Baltimore, MD

General Job Summary

The Program Support Assistant will provide program management support to include administrative support.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Implement program administrative policies and procedures

• Preparation, submittal, maintenance and tracking of program deliverables and other documentation, status reports, and work plans

• Interface with project managers, engineers, procurement personnel, contract administrators, and other staff on program planning and controls issues and requests

• Track and maintain employee training records

• Assist with security / vetting requests as needed

• Assist with program invoicing activities if needed

• Coordinate program travel

• Maintain content in a web-based program management information system / Government customer SharePoint site

• Assist with program scheduling activities, road trip calendars

• Assist with maintaining program contact list, site lists

• Research and reporting

• Examination of contract requirements to create trackers

• Create, edit, proof, submit, track program meeting minutes as requested

• Assist with the development of slide presentations

• Distribute training materials and CDs for customer

• Perform other duties as assigned

Knowledge, Skills and Abilities

• Proven experience with administrative operations (word processing, spreadsheets, presentation software, scheduling, reporting, recordkeeping)

• Strong written and verbal communication skills

• Proficiency in Microsoft Excel

• Strong attention to detail

• Initiative - self-starter attitude

• Sound critical thinking, organizational and planning skills

• Must be able to multi-task and prioritize assignments in accordance to program goals

• Associate’s or Bachelor’s Degree preferred

• 1 year of experience in a related field

Location

• This position is 100% work in-office in Windsor Mill, MD, with the potential of becoming a hybrid position with two days of working remotely.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb; stoop; kneel; crouch; reach; lift, use hands to finger, use fingers and hands to type or write; reach with hands and arms; Occasional light lifting up to 20 pounds may be required. This position is typically performed in a traditional office environment.

This job profile does not constitute a contract for employment. The above are not intended to be an all-inclusive list of the duties, responsibilities and requirements of the job described. Rather, they are intended only to describe the general nature of the job. Incumbents may be required to follow any other instructions, and to perform any other related duties, as required.

It is the policy of Securityhunter to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the company where appropriate

Job Type: Full-time

Required education: Associate’s or Bachelor's Degree preferred

Required related experience: 1 year

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Windsor Mill, MD 21244: Relocate before starting work (Required)

Work Location: Hybrid remote in Windsor Mill, MD 21244