Administrative Assistant

JOB BRIEF
We are looking for anAdministrative Assistant to perform a variety of administrative tasks and support our company’s CEO who oversees 6 different companies. Admin Assistant needs to be well-organized, have great time management skills and be able to act without guidance. Ultimately, the Admin Assistant will contribute to the efficiency of our business by providing personalized and timely support to our CEO.
Your Role
This position reports directly to the CEO

Maintain multiple calendars and schedule both on and off-site meetings

Monitor email and phone calls; proactively respond and/or coordinate issues when necessary

Maintain and update distribution and contact lists

Ordering office supplies and replacements, as well as managing mail and courier services.

Copying, scanning, and faxing documents, as well as taking notes during meetings.

Typing, formatting, and editing reports, documents, and presentations.

Run errands as requested

Work on special projects as necessary

Requirements
5+ years experience in an Administrative Assistant, executive secretary, or office manager role

Outstanding organizational and time management skills

High attention to detail

Ability to multitask and prioritize daily workload

Excellent verbal and written communication skills

Trustworthy and reliable

Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and Teams)

Bonuses

• Familiar with Social Studio and Salesforce

This is an ON-SITE position and requires you to be in the office each workday.
Benefits
401k

Health Insurance

Paid Time Off

• Gym Membership
  Website: www.fimac.us