Administrative Assistant I - Loaned Equipment Department

Company DescriptionPilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state or local law.Military encouraged to apply.Job DescriptionPay Rate $21 / hourPOSITION SUMMARY:Provides a variety of administrative and operational support tasks to the Loaned Equipment Program (LEP). ESSENTIAL DUTIES & RESPONSIBILITIES:Monitor the LEP South emailsVerify availability of requested equipmentOrder equipment from 3rd party vendors as requestedEnsure Technicians work schedule is currentMaintain an open line of communication with the Sales Department and TechniciansAssist with coordinating work between Customers and TechniciansAccount for all equipment in and out of inventoryAssist with conducting monthly inventory countsReview all Loaned Equipment Proposals ensuring accuracy prior to request for approvalCreate Loaned Equipment AgreementsRecord all work orders and agreements in DM2 (ERP)Update customer agreements for all returned equipmentSupport Leadership team with tracking performance of customer agreements with Loaned EquipmentResponsible for tracking service calls and recording cost per job, expenses tied to work orders, etc.Coding vendor invoicesQualificationsQUALIFICATIONS:Must type at least 30 words per minuteWorking knowledge of Excel, Word, and OutlookMust have extreme attention to detailAbility to multi-taskExcellent communication and customer service skillsAdditional InformationThis role is part of the SC Fuels team - a pilot company 36443

This role is part of the SC Fuels team - a pilot company