Administrative Assistant

We seek a skilled, forward-thinking, and well-organized Administrative Assistant to fulfill a pivotal role within our insurance agency. This position involves providing direct support to our president, assisting the team with administrative tasks, and administration of day-to-day onsite office functions.

ROLES AND REPSPONSIBILITIES:

*Complete job description will be provided prior to interview

General Office Responsibilities

· Receive, direct and relay phone calls, messages, and faxes

· Process incoming mail including opening and sorting by department, scan, and email team member

· Process outgoing mail including running postage meter, overnights, and certified mail

· Process carrier website mail – sort and email to account manager

· Maintain supplies inventory

· Assist and complete various projects from internal teams

· Create and maintain procedures for all aspects of position

· Process and coordinate offsite archive files

· Run, mail, and scan client survey letters

· Run invoices daily

· Order motor vehicle reports

· Print PL account review letters

· Enter PL claims data into management software

· Issue auto-id requests from PL clients

· Run/audit Applied Analytics to ensure data accuracy

Executive Personal Assistant to President Responsibilities

· Manage various business and personal services and accounts

· Administrative tasks related to non-profit and other committee and board work

· Travel, dining and other reservations

· Assist with office decorating

· Manage President calendar, meeting and appointment setting, cancellation, and rescheduling

· Develop and implement email management system to support President

· Assist with sales packages, letters for prospective clients

· Support marketing programs including data entry

· Attend local marketing events providing on site admin support

· Attend sales and marketing level 10 meetings

· Order client gifts

· Maintain annual Christmas gift list and coordinate purchasing and delivery

· Coordinate details, including food/beverage, for onsite and offsite employee and client events

· Plan and coordinate agency community service projects three times a year (first three quarters)

· Schedule employee anniversary lunches with President

· Plan and coordinate “all team” meetings/events

SKILL AND EXPERIENCE

· 4 years of professional office experience

· Maintain a friendly demeanor and professional appearance

· Be ambitious, smart, detail-oriented, and able to think on your feet

· Be able to independently think on your own with the ability to multi-task

· Possess excellent written and verbal communication skills

· Proficient in Microsoft Office Suite

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Harper Woods, MI 48225: Relocate before starting work (Required)

Work Location: In person