Administrative Assistant

ORGANIZATION DESCRIPTION

Asylee Women Enterprise (AWE) is a 501(c)3 supporting asylum seekers, foreign born survivors of human trafficking, and other forced migrants as they rebuild their lives in Baltimore, MD. AWE was founded in 2011, AWE provides a variety of services to including housing, food security assistance, group therapy, ESL classes, benefits application assistance, legal assistance, and individualized case management.

JOB SUMMARY

The Administrative Assistant supports the day-to-day operations of the office including reception and client services, office administration, and bookkeeping. The position is part time and funed through May 2025. The position is 100% in person at AWE’s office in Baltimore, MD.

RESPONSIBILITIES

General Office Duties:

• Maintain office supplies and manages staff supply requests
• Maintain office equipment including copier and projector. Arrange for maintenance and repair as needed.
• Address building and maintenance concerns as necessary
• Greet clients warmly and professionally, and direct them to appropriate staff or resources.
• Answer and direct phone calls, taking accurate messages and forwarding them when needed.
• Other duties as assigned

Financial Support:

• Assist with invoicing, reimbursements, and credit card reconciliations
• Assist with distribution of financial assistance to clients
• Tracks donations through AWE’s donation processor software
• Enter financial data into accounting software accurately and efficiently
• Process petty cash and expense reports
• Other duties as assigned

REQUIREMENTS

• Excellent communication and interpersonal skills, with the ability to build rapport with clients from diverse backgrounds
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Basic understanding of accounting principles and bookkeeping software preferred
• Professionalism and discretion when dealing with sensitive and confidential information
• Excellent cultural competency and cross-cultural communication skills
• Proficiency in written and spoken English
• Proficiency in Spanish strongly preferred.

WORKING ENVIRONMENT

Standard office environment at our office in Northeast Baltimore. We require all employees to provide proof of full COVID-19 vaccination and booster upon hire.

PHYSICAL REQUIREMENTS

Sitting, bending, standing; ability to regularly lift up to 50Ibs

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Asylee Women Enterprise is an equal opportunity employer. We value a diverse workforce and an inclusive culture. AWE encourages applications from all qualified individuals and does not discriminate, and will not tolerate discrimination, on the basis of race, color, religion, sex, pregnancy, gender, gender identity, national origin, sexual orientation, age, genetic information, political affiliation, disability, veteran status, or any other protected status under federal, state or local law.

Job Types: Part-time, Temporary

Pay: $24.00 per hour

Expected hours: 20 – 24 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• Day shift

Application Question(s):

• Are you vaccinated against COVID-19?
• Do you speak a language other than English? If yes, what language?

Work Location: In person