Administrative Assistant 4G

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Prince George's County Police Department is seeking qualified applicants to fill a current Administrative Assistant 4G, grade G27, vacancy within the 21st Century Policing Division.
About the Position:

This is the highest level of professional, administrative, and supervisory staff work, primarily responsible for handling the most complex administrative assignments. Incumbents in this class provide high-level non-routine administrative assistance to a mid-level manager or a department head. Incumbents exercise supervisory duties and responsibilities over a section/division usually comprised of professional, para­ professional, and clerical support personnel.

Responsibilities frequently include acting as departmental liaison with central agencies to address and resolve key management and administrative problems. An employee in this position exercises extensive independence subject to established departmental policy. General supervision is received from an administrative supervisor through satisfactory completion of the assignment task as revealed by conferences and reports.

Accountability Statement:
The incumbent must meet and maintain the training standards set forth by the Prince George's County Police Department.
The incumbent shall not disseminate information, administrative or operational unless expressly authorized. Information may not be discussed with other County employees (including individuals in the Police Department), except for work-related reasons, under terms and conditions of the Maryland Public Information Act.
The incumbent in this position will be required to sign a confidentiality and/or non-disclosure agreement.
The incumbent in this position is deemed "essential personnel" and is subject to report during standard or non-standard hours as operations necessitate.

What You'll Do:

• Exercises the full range of supervisory duties and responsibilities over subordinate level employees including ensuring employees' work product is completed according to established guidelines and adhering to General Orders and the 21st Century Policing's Standard Operating Procedures.
• Counsels management in developing and maintaining sound organizational structures, improving management methods and procedures; sees to the objective use of personnel, money, and material; collaborates with Personnel, Budget, Finance, and other departments in finding solutions that arise in the management of an organization.
• Plans and coordinates activities about the administration of 21st Century Policing projects and assignments
• Performs a variety of complex administrative and professional work in planning, coordinating, and managing the implementation, maintenance, and adherence to the police department's accreditation through CALEA.
• Coordinates all events associated with an on-site assessment including contract issues, public hearings, transportation, etc.
• Reviews analyzes, and reports on a wide variety of complex technical issues concerning law enforcement standards and the accreditation process, policies, procedures, rules, regulations, and standards of work for the Police Department.
• Works with a representative of the Office of Law in developing enforcement cases relative to contract fulfillment, code enforcement, or other County service program operations; searches Federal, State, and local codes and ordinances for provisions applicable to the program to which assigned, and records such provisions in format useful to the department's operating personnel.
• Provides cost projections to be incorporated in the yearly fiscal budget submission.
• Ensures bi-weekly payroll is completed for subordinate staff by the established due date.
• Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.
  

What You'll Need:

• Graduation from college with major course work in liberal arts, one of the social sciences, or public or business administration; plus
• Three (3) years of progressively responsible experience in government or business.
• At least one (1) year of this experience should have involved the supervision of a high-level administrative staff; or an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS

• Experience researching, drafting, writing, and implementing policy and procedure.
• Ability to effectively carry out special and general assignments promptly, requiring organization of material and development of procedures without direct supervision.
• Experience with Microsoft Office and Database applications able to use and create documents using Word, Excel, and PowerPoint; ability to learn and use other software as directed.
• Ability to communicate clearly and effectively orally and in writing. Ability to analyze and solve problems quickly
• Knowledge and experience using PowerDMS software.

CONDITIONS OF EMPLOYMENT: Upon selection, the candidate must:

1. Must successfully pass a background investigation.
   2. Must pass a drug screening.
   3. Must possess and maintain a valid driver's license.
   4. Must be willing to adjust work schedule to include working Saturdays and Sundays
   when required. Some position assignments will require shift work.
   5. This is an essential position. Essential employees are expected to report during standard or non-standard hours as operations necessitate. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
   

DURATION OF ELIGIBILITY: Candidates will be selected from a temporary register of eligible candidates, which will become effective approximately four (4) weeks after the closing date. Once a selection has been made, the register will expire.
ELIGIBILITY TO WORK: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/e-verify.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.
Internal Applicants: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Employment Type: Probationary FT