Administrative Assistant

Job title

Operations Administrative Assistant

Reports to

Director of Operations

Job purpose

The Operations Administrative Assistant will provide administrative support to the Operations Manager through a variety of daily and monthly tasks.

Duties and responsibilities

• Faxing, photocopying and other general office duties as necessary.
• Prepare weekly schedules.
• Provide the executive team with weekly reports.
• Facility management.
• Conduct quarterly quality audits.
• Monitor the maintenance of the facility, including but not limited to janitorial, HVAC, Lighting, Overall building condition, and floor cleaning.
• Creating PowerPoint presentations for the Operations and or executive operations team.
• Planning and scheduling meetings.
• Assist with the Monitoring of ADP Workforce Plus labor budgets and weekly schedules companywide.
• Data entry
• Assist with forcasting.
• Gather data for the executive team and configure it into ready to analyze reports.
• Conduct quarterly safety audits.
• Update company trackers including but not limited to: shooting outs, coupons
• Assist with reviewing applicants.
• Assist with Policy and Procedure creation and updating.
• Renewal and execution of company permits.
• Assist during busy seasons with warehouse, phone calls and supply place calls.
• Assist during heavy sales in warehouse processing.
• Assist the operations team with any other various assigned duties.
• Other Duties as assigned

Qualifications

• AA or BA Degree: Business, management, economics, communications, etc.
• Advanced expertise in Windows, Excel, Word, and spreadsheet proficient
• Strong communication, high attention to detail, and problem-solving skills are a must
• Solid job tenure and work ethic
• Strong attention to detail and follows through with urgency

Working conditions

The primary area of work is within an open office environment with occasional work from home.

This is a Full-time hourly position. This position may require overtime occasionally.

Physical requirements

While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk and hear. The employee must occasionally lift or move office products and supplies up to 25 pounds.

Direct reports

None

Job Type: Full-time

Pay: $27.50 - $31.30 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Tualatin, OR 97062: Relocate before starting work (Required)

Work Location: In person