Administrative Assistant

Job Summary:

This position supports the Michigan Health & Hospital Association (MHA) Field Engagement division, encompassing member relations, recruitment, retention, education, and events.

Responsibilities:
Works in collaboration with the Field Engagement team on membership management, including but not limited to membership recruitment, application, onboarding, and retention.
Assists in MHA member event and conference support, including planning, registration, and on-site facilitation. Acts as a staff representative to all major membership meetings to assist members in registering and troubleshooting any onsite problems.
Supports, coordinates, facilitates and attends committee meetings provided by Field Engagement. This includes but is not limited to scheduling meetings, creating supporting documents, and taking minutes.
Drafts, formats, proofreads, and/or edits MHA presentations, reports, alerts, surveys, and other communications. Acts as super user of the association management, survey, and email marketing systems.
Schedules in-person appointments and virtual meetings, reserves meeting rooms, and arranges for catered meals.
Assists with the MHA membership dues invoicing process and other correspondence.
Collaborates with the Field Engagement team to respond to member inquiries and needs.
Provides backup support for the front desk, including routing calls and greeting visitors.
Provides general administrative support as assigned.
Required Skills:

Excellent interpersonal, teamwork, and customer service skills.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail and quality.
Excellent time management skills with a proven ability to meet deadlines.
Demonstrated proficiency in Microsoft Office Suite or similar software.
Ability to work independently, take initiative, maintain confidentiality, and manage competing priorities.
Extensive knowledge of office administration, clerical procedures, scheduling, and recordkeeping systems.

Required Education:

A high school diploma or GED is required. An associate degree or equivalent from a two-year college or technical school is preferred. Six months to one year of related experience and/or training or an equivalent combination of education and experience is also acceptable.

Physical Demands:

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel, reach with hands and arms, and talk and hear. The employee is frequently required to sit. The employee is occasionally required to stand walk and travel between office locations. Specific vision abilities this job requires include close vision and the ability to adjust focus.

Working Conditions:

Primarily works in a well-lighted, well-ventilated, tobacco-free environment. The position requires occasional travel to meetings and association events and may need time away from home outside regular working hours. Must possess a valid driver’s license. The MHA encourages women and minority candidates to apply for this position. We offer exceptional medical, dental, and vision insurance and many other benefits. The pay range for this position is $38,000-52,000 annually

Job Type: Full-time

Pay: $18.28 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Okemos, MI 48864: Relocate before starting work (Required)

Work Location: In person