Administrative Assistant - 21St Century Grant (Ace Program)

Paraprofessional/Auxiliary - Classified Positions - Secretary/Clerical - Other
Job Number 0000753519
Start Date
Open Date 01/19/2024
Closing Date 02/02/2024
Attachments
View Attachment 1
Support the vision, mission, and beliefs of Region 8 ESC
• Support grant objectives related to Nita M Lowey 21st Century Grant
• Assist the 21st Century Program Coordinator, Family Engagement Consultant
and District ACE Leaders in the compilation and maintenance of reports,
budget records, and dissemination of communications
• Attend and contribute to department meetings
• Process requisitions and purchase orders for department
• Incorporate appropriate technology in daily work and exhibit continual growth in
technologies
• Communicate with the public, teachers, and other staff
• Answer the telephone, relay messages, answer questions according to
prescribed procedures,
• Open and distribute mail, and collect information
• Make appointments, schedule meeting sites and times, assist in contacting staff
for various meetings and activities, and maintains a calendar for the 21st CCLC
Program Leaders
• Attend meetings relevant to the 21st Century CLC guidelines
• Type and maintain files of correspondence, reports, office records, and other
details relative to the 21st CCLC grant
• Prepare and disseminate reports, records, forms and correspondence
• Maintains appropriate documentation as outlined in the grant.
• Maintain a filing and record system for 21st Century Community Learning
Centers Grant
• Maintain records of expenditures and budgets for the 21st Century CLC.
• Utilize Pentamation System: Enter requisitions, runs detailed expenditure
reports
• Ensure that appropriate accounts are being used and that sufficient funds are
available
• Communicate and collaborate with appropriate campus staff and with
community resources to enact grant-provided activities
• Support the collaboration of family engagement programs and initiatives to
support parent and student success, including adult education services and
volunteer opportunities
• Collect data and support Region 8's Nita M Lowey 21st Century Grant schools'
improvement efforts
• Track center expenditures against the grant budget
• Perform other duties as assigned by the Deputy Executive Director and/or
Executive Director
Additional Job Information
High School Diploma
? Three Years clerical experience preferred
? Experience using email, word processing, and office computer applications
? Electronic file management experience
? Strong organizational, communication, public relations, and interpersonal skills
? Any acceptable variations of the above as approved by the Executive Director
? Recommended by ESC Executive Director