Administrative Assistant

Total Number of Openings

1Provides administrative support in the daily operations of the refinery.

This position requires an assistant who is knowledgeable in general administrative duties, who is self-motivated, works independently as well as with teams, and has demonstrated the ability to multi-task and use independent judgment within the scope of their responsibilities. The individual should be able to handle confidential information and establish a positive and professional working relationship with team members. This position requires a high level of initiative, accuracy, and attention to detail. This position also requires a positive, can-do attitude, strong interpersonal skills, excellent problem-solving skills, and the ability to multitask and manage a high volume of work. This position reports to the Human Resources Manager but also provides support for the HSE, Operations, and Maintenance teams.

Responsibilities for this position may include but are not limited to:

• Provide general administrative support including coordinating meetings and appointments, e-mails, calendar management, reports generation, presentations, note-taking, event/meeting planning coordination, invoice tracking and order supplies, file maintenance, catering, etc.
• Coordinate logistics, agendas, and presentation materials for meetings, conferences, and special functions (townhalls, company events, business plan rollouts, etc.).
• Track and gather related expenses and compile complicated expense reports in expense reporting system.
• Invoice management in Smart by GEP.
• Ordering, tracking, and management of uniforms and PPE for employees and visitors.
• Data analysis including, work hour reports, absence-management, etc.
• Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
• Relieve leaders of administrative tasks.
• Assist with other duties and special projects, as assigned by Human Resources Manager and other team members as needed.
• Assist and provide backup coverage to other Administrative Assistants within the Refinery.
• Performs other related duties as assigned (department’s activities, training, communications, provide support to leaders, etc.)

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Required Qualifications:

• High School Diploma or equivalent
• Minimum 2 years of administrative experience

Preferred Qualifications:

• Proficiency in SharePoint and the Microsoft Office suite of tools (i.e., Word, Outlook, Forms, PowerPoint, Teams and Excel) and the ability to quickly learn new tools.
• Strong organizational skills and attention to detail.
• Intermediate computer technical skills.
• Demonstrated high level of initiative, independence, and the ability to anticipate needs and requirements.
• Demonstrated strong interpersonal skills and the ability to collaborate at all levels.
• Must possess the ability to maintain confidentiality and adapt to changing needs and deadlines.
• Ability to effectively communicate (oral and written) at different levels of the organization.
• Demonstrated ability to adapt readily to the needs of diverse work groups.
• Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.
• Ability to problem solve and use good judgment in making sound decisions quickly.
• Responds and follows up in prompt and efficient manner.
• Ability to give effective feedback (both positive and constructive) and receive feedback (both positive and constructive) and act upon it.

Regulatory Disclosure for US Positions:

Chevron is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.

Chevron participates in E-Verify in certain locations as required by law.

Pasadena, Texas

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