Administrative Assistant 2 - Hourly

POSITION PURPOSE

Provides administrative services in support of the Pastor, parish and its activities, and functions as the parish receptionist

1. ESSENTIAL POSITION FUNCTIONS
   1. Assures a hospitable and welcoming presence for parish visitors, providing appropriate assistance and/or referral to visitors. Maintains confidentiality at all times.
   2. Answers telephone and assures accurate and prompt transmission of messages.  Provides general information to persons calling or visiting the parish. Utilizes other church, social service, community and/or government directories to provide accurate and helpful information to persons.
   3. Serves as liaison and public relations representative between parish and its staff members, parishioners, committee members (funeral, welcoming), vendors and others visiting or calling the parish.
   4. Prepares and transmits the weekly parish bulletin.  Posts bulletin on the website.
   5. Performs secretarial functions for the pastor and other staff as delegated.
   6. Maintains Sacramental records, parish registration and other parish filing systems.
   7. Schedules parish facilities by approved organizations. Develops and maintains a calendar that identifies the time, date, name of organization, as well as room scheduled to use.
   8. Maintains office supply inventory and reorders as needed.
   9. Coordinates volunteers as needed for parish administrative projects.
   10. Coordinates the use of keys for parish facilities as directed.
   11. Provides clerical assistance as requested by the supervisor including calling to schedule or confirm meetings, filing, collating, copying, sorting and preparing labels.
   12. Opens and distributes incoming mail and ensures the mailing of outgoing mail, including bulk mailings.
   13. Assures the parish office is properly opened in the morning and securely closed in the evening.
   14. Provides assistance to parishioners requesting Mass requests and Mass cards and provides information about stipends.

2. SECONDARY FUNCTIONS

1. Prepares appropriate documentation and provides duplicating and collating services for workshops and staff events.
2. Attends workshops and provides general assistance as needed.
3. Performs other duties as assigned.

Must have experience in safely using the internet, database software, and Microsoft Office 365 products. Must be able to clearly communicate with parishioners through email, over the phone, and with people coming into the parish office. Excellent oral and written communication skills are integral to this position.

Desired skills include ability to organize environment for efficiency, a team player, ability to listen, and demonstrated initiative in problem solving.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.