Administrative Assistant

About us

Old Station Outdoor & Landscape Supply is a leading provider of high-quality outdoor and landscape supplies for commercial and residential customers. With a broad selection of products and a commitment to exceptional customer service, we have become a trusted name in the industry.

Our work environment includes:

• Modern office setting
• Indoor and outdoor product showrooms
• Coffee and water stations
• Personal development culture
• Professional growth opportunities

As an award-winning company, Old Station Outdoor & Landscape Supply is seeking a professional Administrative Assistant to join our team. We are dedicated to providing the highest level of service to our customers and take pride in our ability to offer exceptional outdoor and landscape supplies.

As a Administrative Assistant, you will be responsible for sourcing and procuring materials, supplies, and equipment needed for our operations. The ideal candidate should have experience in purchasing, excellent organizational skills, and the ability to build and maintain strong vendor relationships.

Responsibilities:

• High organizational skills, attention to detail and accuracy in all work tasks.
• Be coachable and willing to learn and improve skills.
• Communicate clearly and accurately with other internal departments, customers, vendors, and management.
• Maintaining a positive and solutions-oriented mindset, even in challenging situations.
• Responding promptly and professionally to customer inquiries or concerns.
• Create and review purchase orders for accuracy and completeness.
• Maintain and update records, including purchase orders, ETAs, invoices, pick-up and delivery information.
• Track inventory levels and forecast future demand to ensure adequate supply.
• Coordinate with other departments, such as dispatch, to ensure timely pick-ups delivery of goods and services.
• Work with the sales team to forecast demand and ensure appropriate inventory levels.
• Identify and source materials, supplies, and equipment needed for operations.
• Monitor purchasing trends and developments to ensure the best pricing and quality for our products. Make recommendations to improve efficiency and reduce costs.
• Develop, improve and implement purchasing policies and procedures.
• Identify potential suppliers and negotiate prices and terms with vendors to ensure the best value.
• Maintain relationships with existing vendors and evaluate their performance.
• Prepare and analyze reports on purchasing activities and financial performance on a regular basis.
• Ensure compliance with all regulatory requirements and company policies
• Respectful and courteous demeanor towards colleagues, customers, and vendors.
• Demonstrating a willingness to learn and improve skills and knowledge over time.
• Lead by example in embodying company culture.

Requirements:

• Proactive problem-solving and troubleshooting skills.
• Strong team player who collaborates well with colleagues to achieve shared goals.
• Strong communication, trustworthy and responsible.
• Ability to work independently and as part of a team
• Bachelor's degree in business administration, supply chain management, or a related field
• At least 5 years of experience in purchasing or supply chain management
• Strong negotiation skills and experience working with vendors and suppliers
• Ability to analyze financial data and make strategic purchasing decisions
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and purchasing software
• Proficient in English and Portuguese is a plus

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Expected hours: 40 – 47.5 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 10 hour shift

Experience:

• Customer service: 2 years (Preferred)

Ability to Commute:

• Norton, MA 02766 (Required)

Work Location: In person