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Form of workCome to work for a company you can be proud to work for...and enjoy fantastic, comprehensive benefits.
The hiring range for this opportunity is $21.50 to $25.00 per hour along with incentive opportunities, creating a competitive total compensation package based on our pay scale, and may be modified by location and is commensurate with qualifications and experience.
POSITION SUMMARY - AP Specialist I
The Accounts Payable Specialist ensures the Bank's bills are paid timely and consistent with purchasing authorization guidelines; ensures all processes are following bank policies & procedures; performs various other duties required within the functions of the Finance & Accounting department.
MAJOR RESPONSIBILITIES - AP Specialist I
• Receives and organizes all invoices for the Bank.
• Codes payables with proper general ledger numbers which requires in-depth knowledge of all general ledger accounts, accounting units, and their purpose.
• Scans and uploads all invoices into the AP Software (Prologue) for processing.
• Processes invoices for payment, verifying the proper approvals and limits are in place prior to input when applicable.
• Verifies legitimacy of payable by matching invoices with applicable required documents.
• Processes weekly check runs and prepare checks and payment stubs for mailing.
• Assist in completing GL entries and prepare certain monthly reconciliations as directed by management.
• Creates new vendor records in accordance with IRS reporting requirements.
• Assists in identifying and tracking purchases applicable to the quarterly sales tax return.
• Research inquiries from vendors, branch staff and other departments regarding AP transactions.
• Prepare and file annual 1099 forms within IRS established guidelines.
POSITION SUMMARY - AP Specialist II
The Accounts Payable Specialist II is the leader within our Accounts Payable department and ensures the Bank's bills are paid timely and consistent with purchasing authorization guidelines; ensures all processes follow the Bank's policies & procedures; performs various other duties required within the functions of the Finance & Accounting department.
MAJOR RESPONSIBILITIES - AP Specialist II
• Manage and organizes the receipt of all invoices for the Bank.
• Ensures payables are coded with proper general ledger numbers which requires a high level of knowledge for all general ledger accounts, accounting units, and their purpose.
• Oversees the processing of invoices for payment, verifying the proper approvals and limits are in place prior to input when applicable. Requires subject matter expertise with AP system & processes.
• Analyzes/reconciles GL accounts and prepares journal entries as directed by management.
• Understands and applies accounting principles in regard to AP postings and processing.
• Sets goals and facilitates the achievement of Accounts Payable projects.
• Processes and/or oversees weekly check runs, prepare checks for mailing, and ensures the ACH file is delivered & processed by Wire Operations.
• Manages the vendor addition process in accordance with IRS reporting requirements.
• Partners with Management in in the development and ongoing oversight of AP paperless systems. May include managing web users, approval limits per the Purchasing Policy and hierarchy of approvers.
• Processes and tracks all prepaid expenses with a high knowledge of expense/period details.
• Ensures all rent payments are made accurately and timely while tracking all adjustments.
• Assists in identifying and tracking purchases applicable to the quarterly sales tax return.
• Manage inquiries from vendors, branch & department staff regarding AP transactions.
• Manage inquiries from vendors, branch & department staff regarding AP transactions.
Manage electronic vendor files to facilitate the preparation and filing of annual 1099 forms within IRS established guidelines.
EDUCATION, EXPERIENCE AND OTHER SKILLS REQUIRED - AP Specialist I & II
• High school diploma or GED required; Accounting degree preferred.
• Strong organizational, analytical and problem-solving skills.
• Must be able to work independently.
• Detail oriented with excellent written and verbal communication skills.
• Strong computer skills are required. Preference for experience with Excel, Word and Prologue Financial Accounting AP software.
LEVEL DISTINCTION
AP Specialist I: Minimum 3 years accounting/Accounts Payable/office experience.
AP Specialist II: Minimum 5 years accounting/Accounts Payable/office experience.
PHYSICAL REQUIREMENTS - AP Specialist I & II
• May be required to lift up to 25 pounds.
COMPANY PROFILE
Established in 1975, Tri Counties Bank is a wholly-owned subsidiary of TriCo Bancshares (NASDAQ: TCBK) headquartered in Chico, California, with assets of nearly $10 billion and more than 45 years of financial stability. Tri Counties Bank provides a unique brand of Service With Solutions® for communities throughout California with a breadth of personal, small business and commercial banking services, plus an extensive branch network, more than 37,000 surcharge-free ATMs nationwide, and advanced online and mobile banking.
Tri Counties Bank remains strong and profitable through our top-down commitment to our core values, sound business principles and responsible lending practices.
Our success is also based on our community engagement. We still believe in the vision of the helpful and caring community banker. As we grow and serve more communities, we become more involved, providing substantial financial and volunteer support to local economies and community organizations. We applaud our employees who roll up their sleeves to work and volunteer for a greater good in our communities.
Tri Counties Bank hires individuals who are qualified for the role and who represent the communities in which we serve. We look to place people in positions where they can best utilize their abilities and strengths, and where they are able to grow with the Bank.
Tri Counties Bank is an Affirmative Action and Equal Opportunity Employer, Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability/Veteran.
