Urgent Job Opening - Administrative Assistant - Indianapolis, In (Onsite Role)

Position: Administrative Assistant

Location: Indianapolis, IN (Onsite Role)

Long Term Contract

*Both Webcam and In-person

Purpose of Position/Summary:

The incumbent works as an Administrative Assistant with the client Food Protection Division (FPD), Rapid Response Team (RRT) and the Produce Safety Team. Under the supervision of the RRT/Produce Safety Program Manager, this person acts as an assistant for the manager and all team members in order to complete duties efficiently.

The incumbent will:

• Provide a wide range of administrative assistance to two programs within the Food Protection Division.
• Act as a liaison between program or department administration, state agencies, and other stakeholders.
• Provide routine policy interpretation and related decisions to stakeholders.
• Research and prepare various reports for manager.
• Prepare and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.
• Reviews and inspects incoming documents for accuracy, completeness, and to ensure dompliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.
• Provides technical guidance and composes manuals for agency personnel.
• Coordinates clerical and administrative functions.
• Other duties as assigned.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

Job Requirements:

• High School Diploma or equivalent.
• 3 years' full time experience performing administrative support, bookkeeping, office management, or related experience.
• General knowledge of office administrative functions, theories, and principles.
• Working knowledge of research techniques and report composition.
• Working knowledge of functions of other departments and agencies and their impact on the department.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks effectively and multitask
• Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.
• Ability to coordinate the work of the RRT and Produce Safety Teams.
• Ability to maintain cooperative work relationships.