Address
Form of workDepartment: University Housing
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
FTE: 1.0
Review of Applications Begins
October 11, 2023; Position open until filled
Special Instructions to Applicants
Please complete the online application, including relevant work history, dates of employment, and education. We use that information to determine if applicants meet the minimum qualifications. Please also include three professional references. Candidates will be notified prior to references being contacted.
Department Summary
University Housing, a department within the Division of Student Services and Enrollment Management, is committed to support student success by cultivating inclusive communities. Our goal is to provide a robust living experience through accessible and affordable state-of-the-art housing, dining, social and academic programs for the entire student body to develop community leaders, innovators and change-makers who will enrich the future.
We value equity and inclusion, responsibility and integrity, innovation and learning, and safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.
University Housing units which include Business Services Operations, Dining Services, Facilities Services, Promotions & Student Recruitment, and Residence Life. University Housing is a $100-million dollar educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).
Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades, are retained at the University of Oregon at higher rates, graduate at higher rates and graduate more quickly.
Position Summary
The University Housing Payroll Administrator is part of a team designed to support University Housing's Payroll/HR department in their effort to provide exceptional customer service and ensure that an accurate and compliant payroll is processed.
This position is responsible, along with other Housing HR Staff, for the entire operation of Payroll in University Housing. This is a large, complex payroll with levels of nuanced guidelines and policies to follow. The person in this position works independently and must be knowledgeable with the ability to interpret applicable laws, rules, and policies, including SEIU Collective Bargaining Agreement, BOLI, UO Policies, and practices, along with international student employment and visa regulations, as needed to maintain compliance.
The position reports to the Associate Director for Human Resources and at times assists in confidential personnel issues and is expected to always maintain strict confidentiality; the position may lead and coordinate the work of student employees during busy work seasons when needed.
This is a full-time, 12-month position which may require occasional overtime during critical monthly payroll deadlines.
Minimum Requirements
•Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
•An equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
Professional Competencies
•Ability to work independently and collaboratively, manage one's own time, and adhere to deadlines.
•Experience with and/or commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
•Ability to provide superior customer service.
•Excellent communication skills to communicate complex policies and procedures to a diverse campus population.
•Ability to learn UO payroll system rules, regulations, policies, and procedures.
•Attention to detail.
•High level of computer literacy in areas of data entry and spreadsheets, and ability to work within a computerized payroll system.
•Extensive knowledge of personnel policies and procedures relating to payroll.
Preferred Qualifications
•Two years of payroll experience in a large, complex organization.
•Experience managing a payroll consisting of employee groups with differing guidelines, policies and/or bargaining agreements.
•Two years of experience maintaining and working within a complex database system; analyzing data and creating reports using Excel.
•Experience working with Kronos/UKG or an equivalent timekeeping system.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .
Advertised: September 27, 2023 Pacific Daylight Time
Applications close:
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
FTE: 1.0
Review of Applications Begins
October 11, 2023; Position open until filled
Special Instructions to Applicants
Please complete the online application, including relevant work history, dates of employment, and education. We use that information to determine if applicants meet the minimum qualifications. Please also include three professional references. Candidates will be notified prior to references being contacted.
Department Summary
University Housing, a department within the Division of Student Services and Enrollment Management, is committed to support student success by cultivating inclusive communities. Our goal is to provide a robust living experience through accessible and affordable state-of-the-art housing, dining, social and academic programs for the entire student body to develop community leaders, innovators and change-makers who will enrich the future.
We value equity and inclusion, responsibility and integrity, innovation and learning, and safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.
University Housing units which include Business Services Operations, Dining Services, Facilities Services, Promotions & Student Recruitment, and Residence Life. University Housing is a $100-million dollar educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).
Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades, are retained at the University of Oregon at higher rates, graduate at higher rates and graduate more quickly.
Position Summary
The University Housing Payroll Administrator is part of a team designed to support University Housing's Payroll/HR department in their effort to provide exceptional customer service and ensure that an accurate and compliant payroll is processed.
This position is responsible, along with other Housing HR Staff, for the entire operation of Payroll in University Housing. This is a large, complex payroll with levels of nuanced guidelines and policies to follow. The person in this position works independently and must be knowledgeable with the ability to interpret applicable laws, rules, and policies, including SEIU Collective Bargaining Agreement, BOLI, UO Policies, and practices, along with international student employment and visa regulations, as needed to maintain compliance.
The position reports to the Associate Director for Human Resources and at times assists in confidential personnel issues and is expected to always maintain strict confidentiality; the position may lead and coordinate the work of student employees during busy work seasons when needed.
This is a full-time, 12-month position which may require occasional overtime during critical monthly payroll deadlines.
Minimum Requirements
•Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
•An equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
Professional Competencies
•Ability to work independently and collaboratively, manage one's own time, and adhere to deadlines.
•Experience with and/or commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
•Ability to provide superior customer service.
•Excellent communication skills to communicate complex policies and procedures to a diverse campus population.
•Ability to learn UO payroll system rules, regulations, policies, and procedures.
•Attention to detail.
•High level of computer literacy in areas of data entry and spreadsheets, and ability to work within a computerized payroll system.
•Extensive knowledge of personnel policies and procedures relating to payroll.
Preferred Qualifications
•Two years of payroll experience in a large, complex organization.
•Experience managing a payroll consisting of employee groups with differing guidelines, policies and/or bargaining agreements.
•Two years of experience maintaining and working within a complex database system; analyzing data and creating reports using Excel.
•Experience working with Kronos/UKG or an equivalent timekeeping system.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .
Advertised: September 27, 2023 Pacific Daylight Time
Applications close:
