Payroll & Benefits Administrator

Position
Overview:

At Yakima we believe in connecting you, your family, friends and all your favorite gear to your desired destination or activity through our mission of enhancing the journey and earning trust every day. As our Payroll & Benefits Administrator, you will be responsible for the day-to-day administration of all payroll functions, as well as managing the HRIS system (ADP WorkforceNow), with a focus on accuracy of data and record keeping. Secondarily, the position will include some benefit administration including medical, dental, vision, life insurance, short and long-term disability (STD/LTD), and 401(k) plans. This role will also focus on the overall employee experience by building strong relationships with employees and managers to lend support in these areas. Other key aspects of this position contribute to achieving and sustaining the Yakima Strategic Business Plan and Initiatives, global competitive advantage, and profitable market growth strategy.

You will be responsible for:

Payroll/HRIS:

• Prepares, processes and reconciles bi-weekly payroll through ADP Workforce Now in a timely manner.
• Uploads benefit files as appropriate following payroll processing; ensures timely remittance of related liabilities.
• Responsible for managing multiple payroll activities including but not limited to bi-weekly, semi-monthly, monthly, quarterly, and annual deadlines and reconciliations.
• Input of timely and accurate payroll information, including new hire documents and processing of terminations; ADP Workforce Now as well as digital and hard copy files.
• Balances quarterly and annual tax reports as well as year-end employee statements (W-2). Assists in the research and running of any needed reports as required for the Multi-State payroll tax, worker’s compensation and related filings for Oregon, California and 3 other states.
• Compiles regular and ad hoc reports for payroll, benefit plans and special management requests.
• Assures maintenance of individual payroll records, direct deposit records and time records. Carries out our record retention policy.
• Accurately interprets and keeps current with federal, multi-state and local payroll tax regulations including workers compensation and unemployment rules. Supports and incorporates approved departmental and corporate polices.
• Creates all payroll related journal entries including but not limited to: Bi-Weekly payroll expense, Bi-Weekly payroll funding, payroll accruals, vacation accruals. Reconciles all related general ledger accounts. Responds to employee payroll questions and issues timely, while providing excellent customer service.
• Facilitates annual payroll audits for workers compensation, 401(k) and company benefits. Meets reporting deadlines regarding wages and benefits.
• Assists in the management of the annual open enrollment process by ensuring all changes in ADP are updated.

Benefits:

• Assists in the administration of company employee benefit programs including medical, dental, vision, HSA/FSA, life insurance/ADD, short and long-term disability (STD/LTD), 401(k) plan, EAP, vacation, holidays, sick leave/personal time off, workers’ compensation, unemployment, and leave of absence.
• Perform statistical, cost, and financial analysis of payroll and benefit data; analyze and develop financial reports for management.
• Monthly, quarterly and annual research, reconciliation and analysis of assigned general ledger accounts in accordance with company policies, determining adjustments required and submission of journal entries as necessary to ensure accuracy of financial information.
• Administer the 401(k) Plan (monitor enrollments, terminations, file transfers and data integrity). Complete all processing activities, updating payroll deductions as necessary. Ensure proper integration with HRIS and assist in the preparation and filing of annual Form(s) 5500 as well as other reports regarding our 401(k) plan, support annual 401k) Plan Audit.
• Prepare and maintain federal and state filings with multiple regulatory tax agencies.
• Respond to internal and external requests regarding benefit questions, employment verification, and other related inquiries.
• Carry out other duties, responsibilities and projects as may be assigned, in an effective manner.

What you Bring:

• 2-3 years’ experience working in ADP Workforce Now (required).
• B.S. degree from an accredited college/university in Business, Human Resources, or related field or equivalent work experience.
• 2-3 years of multi-state payroll processing experience.
• 2 years of Human Resources experience.
• Strong attention to detail, organized and flexible. Accepts new ideas and input positively and is open to new work approaches and processes.
• Hands-on benefit analysis, modeling and reporting experience required.
• A strong knowledge of payroll, benefits, human resource technology solutions and employment law is necessary to be successful in this position.
• Intermediate level with P.C.’s: Microsoft Office Suite; Outlook; PowerPoint. Advanced Excel skills.
• Thorough knowledge of employment taxes and understands employee and employer deductions and how they are taxed.
• Customer focused mind-set and high priority of service.
• Collaborative in a multifaceted, high profile environment and able to build constructive and positive relationships with co-workers.
• Ability to keep confidential information with the utmost integrity and discretion.
• Strong research and analytical skills.
• Professional level communicator, both with oral and written correspondence.
• Demonstrate the ability to effectively manage workload, work independently and efficiently.
• Establish and maintain effective working relationships with internal-external customers.
• Have a keen ability to prioritize and proactive ability to identify and address needs in advance.

Work Environment:

Work takes place in an office setting. This job may require working more than 8 hours per day and/or 40 hours a week. It requires the ability to sit, stand and work at a computer for extended periods of time and communicate effectively with a diverse audience in person, by phone and by computer. This position requires the ability to lift, push, and carry up to 20lbs.

Yakima Products has a culture of honesty, respect and trust, and we are committed to providing an environment where equal employment opportunities are available to all applicants and employees without regard to their membership in any protected classification such as sex, race, color, creed, national origin, ancestry, religion, age, marital status, pregnancy (including childbirth, lactation and related medical conditions), genetic information (including characteristics and testing), military and veteran, disability (mental or physical), sexual orientation, gender identity, gender expression, or any other status protected under applicable local, state, or federal law. Yakima Products is committed to Equal Employment Opportunity (EEO) in all aspects of the employer-employee relationship including, but not limited to: recruitment, hiring, training, advancement and termination.

Yakima believes in doing the right thing, and is committed to enhancing our diversity, and demonstrating that commitment to our employees, customers and community. The Company promotes diversity by developing policies, programs and procedures that foster a work environment in which differences are respected and employees are treated fairly.