Sr. Administrative Coordinator For Faculty Affairs

Sr. Administrative Coordinator for Faculty AffairsOffice of Provost

Reporting to the Office of Provost, the Sr. Administrative Coordinator for Faculty Affairs is responsible for coordinating and managing all Faculty Affairs for the university including faculty academic appointments for full-time and adjunct faculty. Also supports the promotion and tenure process, faculty grants and awards from the Office of the Provost, faculty data management and reporting, faculty technology refresh, and budget oversight for Faculty salary budgets.

For consideration, the candidate must have a Bachelor's degree and five years of progressively responsible administrative office management.

Essential Responsibilities Include:

• Respond to and resolve issues/problems pertaining to Faculty Affairs which

may be highly irregular, unique, and/or specialized and require a thorough understanding of University policy and external regulations.

• Effectively interpret, analyze, and communicate highly complex internal/external policy, procedural,
• Process information for operational, planning, and management purposes based on a comprehensive knowledge and understanding of University policies and procedures.
• Manage the required processes associated with all new faculty appointments, including preparing, and monitoring documentation.
• Set up new faculty hires in Banner, and ensure completed paperwork is shared with Human Resources.
• Prepare and distribute annual contracts for full-time faculty autonomously.
• Independent oversight of per-course faculty contracting, including course stipend proration as needed.
• Maintain per-contract faculty data for use in determining course stipend amounts.
• Facilitate and manage the documentation associated with the confidential faculty tenure and/or promotion review process, including assisting the Faculty Evaluation Committee with any administrative needs.
• Assist Provost with annual faculty Presidential Excellence Grants, Sabbaticals, and SPICE application and award process including preparation and distribution of faculty award letters.
• Meeting preparation for the Board of Trustees Institutional Oversight of Academic Experience (IOAE) Committee, including agenda and meeting materials; attend all IOAE meetings to take minutes.
• Maintain faculty physical and electronic faculty files.
• Update faculty information in Banner with regard to all promotion, tenure, and sabbatical leave information.
• Respond to and set up SEU account access requests for adjunct (per course) faculty
• Support the Provost with overall budget management for Faculty and adjunct salary budgets and high-level budget oversight for budgets within academic affairs
• Coordinate with appropriate offices to ensure that grant funding is applied appropriately when supporting faculty salary or course re-assignment.
• Use judgment in problem resolution and prioritization of issues and concerns directed at the President/ Provost.
• Use discretion regarding disclosure and dissemination of sensitive information to internal and external constituents.
• Interact and update staff and administrators from other offices, including the schools and Human Resources.
• Maintain and update faculty Google Groups as faculty are hired or depart the University.
• Maintain and update the Accept Faculty Contract task center on myHilltop.
• Prepare and post faculty-related announcements on Workplace.
• Oversight of expenditures and tracking of faculty startup funding, including assignment of Banner activity code.
• Work with IT for the annual faculty technology refresh process.
• Coordinate information with schools and ensure funding.
• Collect, prepare, and share/upload data for the AAUP and CUPA annual faculty surveys.
• Work with Institutional Effectiveness to prepare and distribute Spring evaluations of Department Chairs and Schools Deans to all full-time faculty.
• Compile anonymous results to distribute to the deans and the Provost.
• Collaborate with the Provost for each dean's third-year review evaluation process. Distribute faculty and staff evaluations.
• Compile anonymous results to distribute to the Provost.
• Member of the Data Standards Committee, the Data Integrity Committee, and the ERP/SF User Group.
• Display initiative consistently by proactively responding to situations arising in the area of responsibility.
• Responsible for regulatory and policy compliance as it applies to the position.
• Perform other duties as assigned.

For detailed information, please scroll to the bottom of the page to download the job description.

The University offers an excellent TOTAL REWARDS package!

Medical & Rx Coverage - UMR (HSA & FSA Available)

Dental - Sunlife Dental

Vision - Sunlife Vision Plan

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan - (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts

An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary

HOW TO APPLYInterested applicants should submit an online application at: https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.In your cover letter, please describe your lived experiences that prepare you to contribute to diversity and inclusion at St. Edward's University.
EQUAL OPPORTUNITY EMPLOYER: St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
ABOUT ST. EDWARD'S UNIVERSITYFounded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. Sponsorship:We are not offering sponsorship at this time.
Background Checks: A criminal history background check is required for finalist(s) under consideration for this position.