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SalarySenior Administrative Assistants provide clerical and administrative support for the Experimental Pathology division. They are responsible for the same duties as an Intermediate Administrative Assistant, however, they operate with additional authority, independence, or level of complexity. They work under the general direction of a supervisor, and have a demonstrated capacity to work independently as well as the ability to make decisions based on standard operating procedures and policies, or per the guidance of leadership. They may have latitude to set procedures to accomplish work tasks, establish office procedures, and ensure implementation. Senior Administrative Assistants may lead, train, and serve as subject matter experts to other administrative support staff. May supervise students and other support staff.
Provide advanced, administrative coordination to support office operations and special projects.
Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
Compile data for preparation and editing for senior leaders.
Review and answer correspondence, screen callers and visitors, and handle confidential matters.
Manage electronic files and produce reports.
Serve as the point of contact for facility, equipment, or service calls.
Organize meetings and materials for special events.
Ordering supplies for office & labs and managing deliveries.
Reimbursements for all EXP faculty.
Pay monthly departmental charges.
Mail collection.
In addition to the above job responsibilities, other duties may be assigned.
This position is located in Charlottesville, VA.
This position is a restricted position and is dependent upon project need, availability of funding and performance. This is an Non-Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.
The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.
To Apply:
Please apply through Workday, and search for R0058039. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:
- CV
- Cover letter
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.
References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.
For questions about the application process, please contact Eric Allen, Academic Recruiter at uth9qh@virginia.edu.
For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/
MINIMUM REQUIREMENTS
Education: High School diploma. Bachelor's may substitute experience.
Experience: Four years of relevant experience. Bachelor's degree may substitute for years of experience.
Licensure: None
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library,are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
MINIMUM REQUIREMENTS Education: High School diploma. Bachelor's may substitute experience. Experience: Four years of relevant experience. Bachelor's degree may substitute for years of experience. Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
