Senior Administrative Assistant

CDM Smith has a new opening for a Senior Administrative Assistant in the Fairfax office working 40 hours a week. Responsibilities include:

• Ensuring all activities within the office are running smoothly on a daily basis
• Providing excellent support and service to the technical staff, office leaders, clients, vendors and others
• Participating in the coordination of production needs, including client-deliverables, while ensuring the highest standards of quality and client service are maintained, both internally and externally
• Assisting in the review, verification and editing of work produced by professional-level staff for quality control purposes
• Assisting with the organization and maintenance of records, files and correspondence
• Preparing and scheduling activities such as travel arrangements, internal business meetings, client or third-party appointments, general office events, including scheduling of conference room use and catering needs
• Assisting in updating and maintaining multiple calendars, schedules and facility and equipment assignments
• Preparing complex and confidential letters, technical memoranda and reports for professional and managerial staff review and action
• Coordinating HR activities for onboarding new hires to the office
• Working with Accounts Payables and Procurement to process and provide follow-up on vendor invoices, research/resolve problems
• Travelling once a month to Southern Virginia offices to provide administrative support as well as remote support to those offices (Newport News, Virginia Beach, and Richmond offices)
• Assisting in additional administrative duties as required

5%

Good knowledge in the use of Microsoft Office and Adobe or Bluebeam. Good communication skills, attention to detail, and the ability to work as a team player and with internal and external clientele. Takes initiative and uses sound judgment. Ability to work as a team player and possesses excellent time management skills. Excellent follow through and completes tasks on time.

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy and pregnancy-related conditions, sexual orientation, gender identity, national origin, age, marital status, disability, citizenship status, genetics, protected veteran status or any other characteristics protected by applicable law.

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

NAU

SWG

Fulltime-Regular

Regular

No - We will not support sponsorship, i.e. H-1B or TN Visas for this position