Residential & Commercial Design Office Manager

Responsibilities:
- Manage office/front desk and ensure a professional and welcoming environment, with a clean attire.
- Responding to and/or following up with potential client/project inquiries with excellent phone etiquette and customer service, be thorough and record all messages.
- Schedule appointments and manage calendars for the office staff, must be proficient in coordinating all deadlines for all projects, inspections, client meetings, consultations ect.
- Works well with others as well as independently must possess excellent time management and prioritization skills with an ability to multi-task efficiently.
- Oversee all residential and commercial office management tasks, including accounts receivable/payable, all invoicing/billing, manage the project management software (BQE Core)
- Maintain, record and update all files, both physical and electronic.

Requirements:
- Proven experience in office management or a related role with a familiarity in residential design or construction is preferred.
- Excellent phone etiquette and communication skills
- Proficient in calendar management and scheduling software (Windows Outlook)
- Strong organizational and multitasking abilities
- Knowledge of architectural design or construction terminology is preferred
- Attention to detail and ability to maintain confidentiality

This opportunity will provide room for growth in a dynamic work environment. If you are a motivated individual with excellent organizational skills, we would love to hear from you. Please submit your application with a resume highlighting your relevant experience.

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 15 – 20 per week

Schedule:

• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• Do you have any knowledge of Residential design or construction, please briefly describe experience?
• Would you be available to work 4-5 days during the hours of 9am-2pm Monday through Friday?

Experience:

• Administrative experience: 3 years (Required)

Ability to Relocate:

• Newburyport, MA 01950: Relocate before starting work (Required)

Work Location: In person