Administrative Assistant Ii (Library Office Manager)-Library & Learning Commons

Category:: Classified Staff
Subscribe::
Department:: Library & Learning Commons
Locations:: Boston, MA
Posted:: Apr 12, 2024
Closes:: Apr 25, 2024 - 11:59 PM EDT
Type:: Full-time
Ref. No.:: CLA
Position ID:: 174672

About Bunker Hill Community College:

Bunker Hill Community College (BHCC) is a multi-campus institution with vibrant, urban campuses in Boston, Massachusetts, in nearby Chelsea, Massachusetts, and at several satellites and instructional sites throughout the Greater Boston area. The largest of the 15 community colleges in Massachusetts, BHCC serves some 18,000 students annually, focusing on holistic student services to ensure student retention and persistence. The College offers certificates and associate degrees, early college and dual enrollment, non-credit community and corporate training, and industry-specific training programs. BHCC is the 8th most diverse higher education institution in the United States, and is an Asian American and Pacific Islander Serving Institution. Bunker Hill is also a Hispanic Service Institution, defined as an institution that has an enrollment of undergrad full-time equivalent students that is at least 25 percent Hispanic students. Approximately 1000 international students attend from 100 countries, speaking more than 75 languages.

Living in Boston

Boston prides itself on being one of the most livable cities in America. Twenty-one diverse neighborhoods offer more than 600,000 residents the opportunity to taste, touch, and experience things from all over the world. Neighbors benefit from exceptional medical facilities, vibrant neighborhood business districts, and a solid network of parks, community centers, and libraries. For more information about Boston go to: http://www.cityofboston.gov/residents.

Job Description:

Bunker Hill Community College seeks a full-time Administrative Assistant II (Library Office Manager) to work as part of the Library and Learning Commons (LLC) team, comprised of the Library and Tutoring and Academic Support Center (TASC), serving students, faculty, staff, and community users. The Administrative Assistant II (Library Office Manager) oversees the library's administrative tasks, including budget processing, record collection, and coordination with Facilities and IT departments. Additionally, the Administrative Assistant II provides library services to students, faculty, staff, and community members. These functions may include circulation, assisting with curation and collection development; basic reference. Incumbents are expected to have excellent oral and written communication skills along with strong organizational and information technology literacy skills. This position will report to the Dean of the Library, Learning Commons, and Tutoring and Academic Support Center.

Essential Job Functions:

• Manage daily departmental and office operations for the library.
• Provide support to the Dean with budget management and processing budget requests.
• Oversee coordination with the Facilities department for solution of any issues regarding the library space.
• Oversee coordination with the IT department for solution of any issues regarding library technology, including student printing and copying.
• Manage the library's records within the department's shared drive.
• Utilize a variety of technological software for general library and office operations.
• Perform related administrative duties, assignments, or special projects as required.
• Perform basic assistance in the use of the library's online catalog and library equipment.
• Process requests for equipment and scheduling its use by patrons as needed.
• Perform general assistance on the library's digital presence, which may include email, instant chat, and social media.
• Perform other duties as required/assigned to support the library.

Requirements:

• Three years of full-time or equivalent part-time experience in office management. (An Associate's or higher degree with a major in business may be substituted for a maximum of two years of the required experience.)
• Demonstrated ability to work and communicate effectively and inclusively with a diverse population of faculty, staff, and students in physical and virtual environments.
• Excellent interpersonal skills; verbal and written communication skills.
• Demonstrated organizational and time management skills.

Preferred Qualifications:

• Associate's degree.
• Previous experience working in a library.
• Experience with budget management.

Additional Information:

Salary: $2,200.91/bi-weekly

Closing Date: April 25, 2024

Application Instructions:

To be considered for this position please upload the following documents to your account:

• Resume
• Cover Letter

Please be sure to address the Required Qualifications in your documents.

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