Bilingual (English/Spanish) Office Manager

The Community Education Project has an immediate opening for the following part time position:

POSITION: Bilingual (Spanish/English) Office Manager

LOCATION: Community Education Project, Holyoke, MA

QUALIFICATIONS:

• Bachelor’s Degree or higher
• Good oral, written, and electronic communication skills
• Bilingual: English/Spanish required
• Ability to accurately and timely translate documents from English to Spanish and Spanish to English required
• Experience providing Educational and/or Career Counseling
• Awareness and sensitivity to low income minority communities
• Strong belief in the ability for adult learners to thrive given the appropriate resources and support needed to successfully meet their goals
• Ability to work independently and/or cooperatively as a team member
• Strong organizational and managerial skills
• Knowledge of Adult and Community Learning Services Division of Massachusetts Department of Elementary and Secondary Education.
• Experience with data entry into LACES data system preferred
• Certified to administer and score BEST Plus and TABE or ability to become certified within 60 days of employment
• Knowledge of the workforce development system preferred
• Ability to connect with adult learners and match them with appropriate program offerings
• Ability to connect and collaborate with greater Holyoke community partners working toward promoting self-sufficiency for adult learners and their families
• Comfortable engaging with social media platforms for awareness raising, marketing, promoting, and recruiting of students.
• Detail oriented in tracking and clearly documenting student recruitment efforts/outcomes, and having the ability to compile data ( developing written and graphic reports) and presenting to various stakeholders.
• Maintaining/ordering/tracking supplies and expenses.

The Office Manager works to enroll ABE and ESOL students into CEP classes. Office Manager is responsible for promoting CEP class offerings to the community, student recruitment, intake & enrollment, orienting new students to the program, and maintaining required enrollment capacity. The Office Manager supports student outcomes through enrollment efforts, conducting assessments, tracking and reporting data: attendance, assessments, student exits, performance outcomes...The Office Manager is a key component of the CEP team.

SALARY: $25.00/ hr; 20 hours/wk; during school year Monday-Thursday 9:30am-2:30pm (September to June), pro-rated benefits: personal, sick and vacation days. This is a grant funded position with occasional flexible scheduling requirements based on program needs. Duration of this position is September to June with option to renew following annual performance review and organization’s ability to secure funding needed to sustain the position. All CEP positions require a satisfactory performance review following probationary period of 90 days for employment to continue beyond the initial 90 day probationary period. Reports to Executive Director.

Interested candidates should submit their resume with a cover letter to:

Rose Egan, Executive Director

Community Education Project

Email: regan@@cepholyoke.org

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position.

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Student Relations/Admissions: 1 year (Preferred)

Language:

• Spanish (Required)

Work Location: In person