Payroll Specialist

COMPANY PROFILE:

Padgett Business Services of NW Ohio is an accounting, payroll, and tax firm that has served the greater Toledo area for over 30 years. We specialize in helping small businesses make more money while reducing their tax liabilities. We have been growing the business significantly over the last few years and are looking for a motivated, hardworking, and dedicated Operations Assistant to help us manage our workflow to achieve the growth.

GENERAL RESPONSIBILITIES:

The Payroll Specialist has a wide variety of duties, including but not limited to, processing clients’ payrolls, resolving tax notices, reconciling quarterly and annual transactions and accounts.

SUMMARY OF PRIMARY DUTIES:

• Process payroll on a weekly, bi-weekly, quarterly, and semi-annual basis for each client.
• Set up new clients in payroll system.
• Accurately enter information into our accounting, payroll, and tax software as requested.
• Respond to notices received from federal, state, and local level.
• Respond to requests for information from clients/employees.
• Reconcile quarterly and annual tax filings with payments.
• Pay clients BWC premiums on a monthly/bi-monthly basis.
• Assist in preparing annual BWC reports.
• Assist overall payroll process within the office.
• Ad hoc requests – respond to and complete other ad hoc projects as they arise

CLIMATE:

The successful candidate will be one of the key components of managing the firm-client relationship for those assigned clients. This position is also the initiator of outside communication messages so precise accuracy in messages delivered is critical to success in this role. Candidate must be able to work independently with little supervision and must be results oriented. Basic training about our business and our expectations will be provided up front; additional training and coaching will exist throughout, but the candidate will be required to demonstrate independent success early in the job.

Given the nature of our business, some early morning and evening hours will be required as well as some weekend hours. At times we work with short deadlines that need to be met and this at times creates stress and tension that needs to be managed.

We are a family-oriented business that understands family/work life balance issues and works to service our clients the way we want to be serviced. We work together as a team and strive for amazing results. The successful candidate should be comfortable in that environment and be able to excel within it.

REQUIREMENTS/PREFERENCES:

• Preferred Education: 2 Years of Higher Education
• Preferred Experience: 3-5 Years of Payroll Processing
• Resourceful – ability to obtain needed information quickly
• Prioritizes and plans work activities - uses time efficiently, plans for additional resources, sets goals
• Computer proficient – working knowledge of pc-based applications like Excel, Word, Outlook, CRM Software, and PowerPoint
• Internet proficient – working knowledge of web-based applications like ADP mobile
• Administrative Support – organizing for follow up, continuous contact, database management
• Well organized - good time management and follow through skills
• Detail Oriented and Accuracy – attention to detail and performing work with precision level accuracy is critical
• Quick learner/thinker – ability to grasp new concepts quickly and learn on the fly
• Willingness to learn basic Accounting, Payroll, and Income / Payroll Tax Filing Requirements
• Identifies and resolves problems efficiently - gathers and analyzes information, develops solutions, and works well in group problem solving situations. Uses reason.
• Ability to work additional hours as workload demands

COMPENSATION:

• Fair wage between $18-$23 per hour based on experience
• Periodic bonuses based on performance
• Health Insurance
• Dental & Vision Insurance
• Retirement Plan
• Paid Vacation and Holidays
• Short & Long Term Disability
• Life Insurance
• And more…