Payroll Specialist

JOB TITLE: Payroll Specialist

QUALIFICATIONS: High School diploma or equivalent required. Bachelor’s degree preferred. Two years’ experience in payroll required, some accounting experience preferred. Experience with payroll processing software programs (e.g., processing payroll, maintaining direct deposit and tax profiles, garnishments, etc.), and Excel (e.g., pivot tables, vlookups, etc.). Must possess strong organizational skills and be detailed-oriented. Ability to calculate figures and amounts such as interest and percentages, Must have the ability to work effectively with Agency employees and outside contacts.

Schedule: Monday through Friday 9am-5pm

Essential functions of this job include, but are not limited to: (please visit our website at www.orianahouse.org for the complete job description)

• Enters payroll information into UKG Pro for new hires. Makes proper adjustments for terminations, including PTO payout adjustments.
• Maintains payroll reports and ensures their security with respect to confidentiality.
• Processes accurate employee mileage reimbursement checks in an accurate and timely manner.
• Performs accurate data entry and reconciliation of mileage, timesheets, and uniform deductions in Excel. Uploads data to automated payroll processing service in an accurate and timely manner.
• Assists in preparing accurate payroll journal entries.
• Maintains an accurate billet list by making changes/adjustments on a biweekly basis. Distributes to supervisors biweekly in an accurate and timely manner.
• Maintains accurate accrual list and disseminates to supervisors biweekly in an accurate and timely manner.
• Verifies change forms that are processed by the Human Resources department in an accurate and timely manner.
• Effectively coordinates with Human Resources Specialist or designee regarding payroll issues.
• Runs various benefits reports out of UKG for Accounting staff.
• Tracks and disburses live checks when necessary.
• Provides assistance to supervisors and employees regarding payroll-related matters (e.g., missed punches, paid time off balances, payroll verification forms, garnishment forms, etc.) in an accurate and timely manner.
• Handles employment verifications, both verbal and written, in an accurate and timely manner. Refers all reference check calls and/or written reference requests to the Human Resources department in a timely manner.
• Maintains confidentiality of all payroll-related information and records, (e.g., garnishments, bankruptcy, child support, etc.).
• Maintains accurate and confidential payroll related documents for employees bundled by pay period. Files paperwork in an organized manner.
• Records changes/adjustments affecting net wages including, but not limited to: exemptions, insurance coverage, garnishments, tuition reimbursement, and shortages for each employee to update master payroll records.
• Records data concerning transfer of employees between departments (e.g., department changes for grants management) and forwards information to their supervisor.
• Provides accurate census reports, as necessary, to insurance agent for quote purposes (e.g., annual true ups, premium calculations, and compliance testing).
• Updates the payroll Training Academy presentation as necessary and effectively presents it as scheduled during the Training Academy on a monthly basis.
• Coordinates with Benefits Administrator regarding any deduction issues, etc., in a timely and effective manner.
• Coordinates with IT Services Supervisor to keep intra-net information current.
• Processes insurance invoices for payment and reconciles insurance bills to ensure insurance billing amounts are correct in an accurate and timely manner.
• Conducts payroll training class for supervisors two times per year minimum.
• Provides backup support to other Accounting Department employees

Full Time Benefits Package includes:

• Medical Insurance and Prescription Card
• Paid Hospital Days
• Eight Paid Holidays
• Life Insurance
• Dental Insurance
• 10 Vacation Days per year
• 10 Personal-Sick Days per year
• Tuition Reimbursement
• Long-term Disability Insurance
• 403(b) Retirement Plan
• Wellness Program and Incentives, including FitThumb Wellness App.
• Public Service Loan Forgiveness

Oriana House Recruiters may reach out to applicants via text messaging.

Oriana House, Inc., is an Equal Opportunity Employer and Drug Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Type: Full-time

Pay: $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• Akron, OH 44305: Relocate before starting work (Required)

Work Location: In person