Operations/Office Manager

Our growing AV rated 9-attorney insurance defense firm is currently seeking a part-time (25 hours a week) Operations/Office Manager.

The position will work closely with the firm's file manager and accounting consultant to handle the day-to-day operations of the firm. After an in-office training period, the role is eligible for hybrid remote work.

The ideal candidate will have the following qualifications:

• Four+ years of administrative office experience required
• Office management experience preferred
• Law firm and/or accounts payable experience preferred
• A proactive and solutions-oriented approach to work
• Comfort learning and implementing new technologies and systems
• Excellent communication skills

Position specifications:

• Manages office systems, operations, and procedures
• Maintains HR records, processes benefits enrollments, and handles the onboarding/offboarding process
• Acts as first point of contact for the firm's general phone line
• Tracks and renews ongoing licenses, insurance, and other business-related contracts
• Maintains the Accounts Payable inbox to communicate with vendors and clients
• Occasionally issues time-sensitive check requests
• May coordinate payment of vendors from third-party clients
• Tracks payment status of outgoing bills to clients and makes bank deposits
• Acts as backup for File Manager, at times handling incoming and outgoing mail, including vendor payments and settlement checks

Job Type: Part-time

Pay: $40,000.00 - $50,000.00 per year

Expected hours: 25 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Please provide start date.

Ability to Relocate:

• San Francisco, CA 94107: Relocate before starting work (Required)

Work Location: Hybrid remote in San Francisco, CA 94107