Office Manager/Operations Manager

Job Description:

We are a small manufacturing company based in Mission Viejo, in business since 1999, seeking a full time Office Manager/Operations Manager who will be responsible for managing administrative tasks, coordinating schedules, and ensuring smooth operations across all departments. The ideal candidate will have strong organizational and leadership skills. Salary will depend on experience, benefits available.

Duties:

You will need to wear many hats as you will manage and do daily office operations and administrative tasks, including customer service, inside sales, purchasing, billing, AP/AR, pricing, inventory control, scheduling, documentation, maintain accurate records, handle incoming/outgoing emails - it's definitely a challenging and interesting position. We use QuickBooks Enterprise for documenting all aspects of the manufacturing and accounting processes. You'll do it all and boredom will never be a problem.

Skills:

• Must have previously run an office (min 3 years exp preferred)
• Software (5 years exp required) - QuickBooks (KNOW it, not just used it); MS Outlook/ Excel/Word/Access, MRP software is a bonus
• Personable - customer contact is a big part of the position
• Excellent verbal and written communication skills in English
• Exceptional customer service skills with the ability to build rapport with clients
• Comfortable to interact with homeowners, contractors, engineers, developers, suppliers
• Organized and good at multi-tasking
• Experienced at processing accounts payables & receivables, purchasing, scheduling, inventory control and customer service

*Please note that this job description is not exhaustive and additional duties may be

assigned as needed.*

You must possess the following:

• Reliable; someone needs to be there to answer the phones during business hours
• Diligent; there is not a lot of supervision
• Flexible; we are a small team and multi-tasking is essential
• Exhibit integrity in everything; anything less will not fit here
• Detail oriented with a focus on accuracy and efficiency
• Able to operate with a sense of urgency; our customers have alternatives
• Capacity and desire to learn about wastewater treatment

Experience:

• Office manager: 3 years (Preferred)
• QuickBooks: 5 years (Required)
• Microsoft Office: 5 years (Required)

Language:

• English (Required)

Education:

• Associate (Preferred)

We offer competitive compensation, based on experience.

If you think you might be a good fit, we encourage you to submit your resume.

Only qualified candidates will be contacted for an interview.

Job Type: Full-time

Pay: $60,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Mission Viejo, CA 92691: Relocate before starting work (Required)

Work Location: In person