Job Description
IKRUSHER is one of the leading brands of vape technology hardware. The HQ is located near Los Angeles, California, in Arcadia, and includes an R&D center in its facility. We are looking for a responsible Executive Assistant to support our CEO and management team in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives including the company’s CEO and is an in-office position only - no remote work.
Requirements:
- Proven work experience of 2-3 years as an Office OperationsCoordinator or Administrative Services Manager, or similar role related to project management.
- BS degree is required, Master’s degree is a plus, in Business Administration, commerce, or international business, with an emphasis on business law.
- Excellent communication skill in Mandarin is required (reading and writing).
- Knowledge of office procedures and protocol.
- Must be reliable and dependable.
- Must be highly proficient with office management systems, ERPs, and MS Office (Word, Excel, and PowerPoint).
- Familiarity with online calendars and cloud systems is required.
- Experience in managing multiple projects to completion.
- Experience in coordinating and meeting with contractors related to building or office expansion.
- Experience in working with Human Resources on employment matters.
- Experience in working with commercial Real Estate firms.
- Experience in working with outside counsel.
- Experience using all types of office equipment is required.
- Effective communication skills, both verbal and written.
- Experience exercising discretion and confidentiality with sensitive company information.
- Excellent organizational skills with an ability to think proactively and prioritize work.
- Travel is as needed.
Responsibilities:
- Work closely with the CEO to assist him in managing and executing upcoming commitments, deadlines, and related responsibilities.
- Follow up on the progress of assignments through resolution, coordination, and implementation tasks assigned by the CEO.
- Track and supervise the tasks or projects assigned by the CEO.
- Draft reports, proposals, company's work plan, compile documents for important meetings, and record the meeting minutes.
- Coordinate with the CEO on any pending legal matters.
- Assist the CEO in formulating the corporate development strategic plan, outline the work objectives at each stage, and produce the monthly/annual PowerPoint documents.
- Maintain and update company policies, agreements, and memoranda, as well as managed/classify documents on OneDrive.
- Manage the CEO's schedule, appointments, and business travel management.
- Work with HR to track the daily recruitment activity of human resources, talent reserve, training, promotion, and other related functions.
- Improve and execute the Employee Work Performance Appraisal system.
- Communicate the instructions and arrangements of the CEO, and draft the letters, speeches, reports, and other documents assigned by the CEO.
- Assist the CEO with external business receptions, translation, attendance at conferences, major events, etc.
- Participate in projects and supervise the departments managed by the CEO in his absence.
- Draft, archive, and organize documents signed by the CEO.
- Complete a broad variety of administrative tasks that may be assigned by the CEO.
Benefits:
- Medical, dental, and vision benefits 1st of the month after 60 days of employment.
- Sick pay is eligible after 90 days of employment.
- 7 paid holidays per year.
- Paid vacation after 90 days of employment.
- Eligible for company 401k plan after 90 days.