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Form of workEastern Research Group, Inc. (ERG) is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment.
ERG is seeking an Executive Assistant to the Manufacturing Manager to provide comprehensive support services in a fast-paced business and manufacturing environment. This position will be essential for ensuring smooth operations within the organization by coordinating, scheduling, tracking, creating documents, and providing other management and administrative support to the Manufacturing Manager. This position needs an individual who is attentive to details, has strong organizational skills, can prioritize and finish tasks on time, and can work both on their own and with others.
This position will be full-time at the federal site in Indian Head, MD, and will include interaction and support from ERG personnel at the federal site, as well as from ERG's Chantilly and Arlington offices. Indian Head is approximately 30 miles from Washington, DC, 25 miles from Alexandria, VA, and 60 miles from Fredericksburg, VA.
Job Description:- Scheduling and coordinating meetings, conferences, and events
- Preparing and editing reports, memoranda, meeting minutes, agendas, presentations, and other documentation
- Handling general office tasks such as answering phone calls and responding to emails
- Managing and tracking others' schedules, actions, and day-to-day activities
- Developing, managing, and maintaining an efficient document management system
- Organizing, categorizing, and serializing documents to ensure easy retrieval and accessibility.
- Collaborating with team members to ensure consistency and accuracy in document formats
- Tracking revisions, updates, and approvals for various documents
- Ensuring compliance with document retention policies
- Performing action item management
- Documenting, tracking, and monitoring action items assigned during meetings or through various communication channels.
- Following up on pending action items to ensure timely completion
- Prioritizing and categorizing action items based on urgency and importance
- Communicating progress and updates to relevant stakeholders
- Working closely with team members to facilitate the resolution of outstanding action items
- Providing communication and coordination support
- Developing and providing formal and informal written and verbal communication to a wide range of stakeholders, disciplines, and departments
- Acting as a liaison between team members, departments, and external stakeholders
- Facilitating effective communication flow within the organization
- Coordinating and disseminating information related to action items, deadlines, and key tasks
- Fostering a collaborative and communicative work environment
- Bachelor's degree or equivalent experience
- Ability to independently plan, schedule, coordinate, and generate documents
- Proficient in Microsoft Office suite, including Word and Excel
- Experience with Microsoft Access and Project is ideal
- Have or be able to obtain a DoD Secret Security Clearance
ERG offers competitive salaries and excellent benefits, including health and dental insurance, life insurance, long-term disability, educational benefits, FSAs, a generous 401k plan, profit sharing, an EAP, 11-20 paid vacation days per year, 10 paid holidays per year, 56 hours or more of sick leave (based on the state you work in) per year (pro-rated for part-time) and more. The salary range for all positions depends on the years and type of experience.
ERG is an equal opportunity employer and complies with all applicable EEOC and affirmative action regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. As such, successful candidates must be committed to working with diverse and inclusive teams.
Please be aware, the only authentic corporate domain for ERG is https://www.erg.com. ERG may, on occasion, screen applicants via telephone or video interviews via Skype, Teams, GoToMeeting, or another type of video platform. However, any candidate extended a job offer might be asked to meet in person with an ERG employee before providing confidential personal information associated with new employment.
If you're a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ERG's online application process as a result of your disability. To request accommodation, please contact Human Resources via email at Resumes-Lex@erg.com or call (781) 674-7293.
As ERG is a friendly, flexible, inclusive environment and has clients who are committed to making the world a better place, ERGers are incredibly dedicated. We promote and recognize principles of fairness, equity, and social justice in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.
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