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Form of work Apply now Job no: 526828
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Working Title:Office Support Coordinator
Classification Title: Administrative Support Coordinator II
Posting Details
Priority Application Date (Posting will remain open until filled): Sunday, April 30th @ 11:55pm PST
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
The Office Support Coordinator is responsible for receptionist and administrative support duties in the Academic Advising Center and Transfer Resource Center. Critical responsibilities include providing front line reception and customer service, greeting campus visitors, answering phones, assisting with office operations management, and performing any other administrative duties required. The coordinator is responsible for opening the front office and maintaining office advising drop-in schedule. The incumbent must be able to work independently to ensure the effective operation of the front desk in the Academic Advising Center.
FLSA: Non-Exempt (eligible for overtime)
Anticipated Hiring Range: Anticipated hiring range is near or at the minimum of the classification ($ 3,681 per month - $ 3,865 per month), commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: $ 3,681 per month - $ 6,034 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Salary Grade/Range: 2
Recruitment Type: Regular/Probationary
Time Base: Full-Time
Work Hours: Monday through Friday; 8am - 5pm. Hours may vary depending on department need.
Department Information
The Academic Advising Center offers mandatory freshman and transfer orientation, mandatory freshman advising, and general education and graduation requirement advising for all students. The center engages students in a developmental process that helps them clarify and implement individual educational plans consistent with their skills, interests, and values. For more information, please visit: https://www.csus.edu/student-life/academic-advising/.
Minimum Qualifications
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new Office Support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Required Qualifications
Experience
- Experience in clerical and administrative support functions for academic and/or special programs.
- Experience providing a broad range of customer service.
- Experience in Microsoft Office Suite and Customer Relations Management.
- Experience in many different administrative duties, office procedures, and secretarial duties.
- Experience scheduling, organizing, and planning events.
Skills/Ability
- Excellent written and oral communication skills; effective listening skills; strong attention to detail and organizational skills.
- Ability to use judgment and discretion to act when precedents do not exist.
- Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
- Ability to perform standard business math, and make simple projections requiring some inference, including tracking and comparing data.
- Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
- Ability to use general office equipment and a full range of Office Support technology and systems.
- Ability to independently handle multiple work unit priorities and projects.
- Ability to organize, plan, develop, and assist in designing and distributing event marketing and promotional materials (e.g. flyers, brochures, surveys, email communications, etc.).
- Proficiency with standard office programs (e.g. Microsoft Office Suite) with the ability to perform accurate data entry using databases, and create presentations and other documents.
- Ability to use social media technology (e.g. Facebook, Twitter, LinkedIn, Instagram).
- Ability to appropriately handle confidential materials.
Condition of Employment
- Ability to pass background check
Preferred Qualifications
- Experience working in an institution of higher education.
- Knowledge of Common Management System (CMS) or comparable student information system.
- Knowledge of University student services and academic programs.
Resume and cover letter.
Failure to upload required documentation may lead to disqualification.
About Sac State
Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: "As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement." As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.
COVID-19 Vaccine Certification Information:
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Advertised: Apr 14 2023 Pacific Daylight Time
Applications close:
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